ISC Gunners FC Team Managers Handbook 2018-2019
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ISC Gunners FC
Team Managers Handbook
2018-2019
Table of Contents
Team Manager Purpose and Responsibility
Team Snap Accounts
Player Cards/Managers Binder/Game Day Responsibilities
Player Cards
Proof of Birth (POB)
ISC Medical, Sudden Cardiac/Concussion Awareness, US Club Medical Forms
Gunners Expectations
Risk Management Application (RMA)
Rosters for League Play/Game Day Sheets
Uniforms
Uniform Orders
Uniform Policy
Tournaments
Schedules/Attendance
Practice Schedules
Game Schedules
Referee Assignments
Attendance
Other Duties/Items of Interest
Field Reservations
Parent Issues
Referee in Pool (RIP)
Team Support
Team Treasurer (Optional)
Sample Team Volunteer List
Useful Links
ISC Gunners Staff
Appendix A: Gunners Expectation Form, Player/Parent Concussion/Sudden Cardiac Arrest Awareness Form, US
CLUB Medical Release Form.
2
Team Manager Purpose and Responsibility
The purpose of a team manager is to provide a clear and consistent hub of communication between
the entire team, the coaching staff, and the Club administrators. The team manager will be the point
of contact for any questions regarding practices, travel, tournament dates, times, and locations. The
team manager is responsible for distributing directions and logistical information for tournaments, play
sites, and hotels. The following document includes duties and responsibilities of the team manager.
Team Communications – Teamsnap
○ ISC has an enterprise license for Teamsnap. Every premier and select team will be
provided a Teamsnap account free of charge.
○ Club registrar and admin will help to get every manager setup with admin rights for their
team and help get players assigned correctly. Once setup, the manager is responsible for
keeping their Teamsnap updated. On occasion, head coaches and AGMs will also access
Teamsnap to update schedules and communicate to players.
○ We ask you keep the account up to date with ALL events planned through the entire season.
Player Cards/Managers Binder/Game Day Responsibilities
➢ Player Cards
○ All players will need a player card. Players that currently have a player card with US Club will be
using those cards until they expire (on August 1st, 2018 for US Club); new players without cards,
if needed, will be issued interim cards with the same respective expiration dates. All players will
receive new player cards for the upcoming year beginning August 1st, 2018 for US Club.
■ Process to obtain player card: The registrar will go through the process of getting the
player card from US Club. In order to get the card, the registrar will need the proof of
birth from each player (see POB Section Below).
■ Player Card Management: Once the registrar finalizes all the player cards for your team,
you will receive a PDF file containing all your player’s cards. The manager will need to
prep the cards for games. Player cards will require the player’s picture and will need to
be laminated. Each card will need a hole punched in one corner so all cards for the entire
team can be kept together on a ring or clip. The cards must be brought to all tournament
and league games, which includes the coaches’ and team manager’s cards. If lost or
misplaced, cards are difficult and expensive to replace, and necessary for all
competitive matches! Players are not allowed to have a copy of their own card. The
manager or coach keeps ownership of cards at all times.
➢ Proof of Birth (POB)
All new players must provide a copy of their POB as soon as possible. Only returning players
to your team with a current player card from last year’s ISC Gunners Premier/Select programs
are considered to have met the POB requirement and do not need to provide their POB again.
When asked by Registrar to send over the POB’s, please compile the individually scanned
copies of all the new players’ POB’s (birth certificate or passport) as pdf files, labeled by last
name, and attach to an email to Colleen at colleen.fodness@iscgunners.org with your full team
name in the subject line. Note: Players will not be included on the official team roster until
their proof of birth is received.
3➢ ISC Gunners Medical Releases/Sudden Cardiac Arrest/Concussion Waivers/US Club Medical
Release
Each player electronically signed the ISC Gunners Medical Release form during registration. You will
NOT need a hard copy of this medical release form your binder.
○ You will need the US Club Medical Release for tournament check in (in some cases), and able to present
at every game played. If the manager is not available at a game, they must designate someone to have
the binder with all the relevant documents (including medical release) at the game. US Club Medical Forms
are good for 5 years, so you only need to collect this form from player you do not have a form from the
previous year.
○ You will also need to get parents to sign the Sudden Cardiac Arrest and the Concussion Waiver forms.
Parents completed the waiver online during registration, but we also need a physical copy in the binders for
the PSPL league. We are not able to get a physical copy from the registration system.
➢ Gunners Expectations
○ Each player and parent must complete a Gunners Expectations sheet (see Appendix A). Once
complete, please put the signed sheet into your Managers Binder. There are two versions of the
Gunners Expectation form this year (U13 and younger , and U14 and older ). Please make sure you are using the correct form for your team. Any player/parent who
has not completed a Gunners Expectation form pre any event, may not participate in that event.
➢ Background Checks, Stack Sports and US Club Registration:
○ A background check needs to be completed for every adult that works with your kids. This
includes coaches, trainers, managers, and team treasurers. It is a simple online application.
○ Coaches, Asst. Coaches and Team Managers will also need a US CLUB Staff Card in order to
be on the bench during league/tournament games.
The ISC Registrar will be in contact to help you complete all 4 requirements for registration
before any practices with the players.
- Stack Sports
- SafeSport Training
- Sideline Course
- US Club National Background Check
➢ Rosters for League Play/Game Day Sheets
○ You will be provided an official roster that you will need to carry to all league games.
○ US Club (PSPL) must bring the official US CLUB Roster and a PSPL game day sheet for league
play which you can obtain at: http://pugetsoundpremierleague.com/leagues-5/match-procedures
○ They must be typed out per game and given to the referee before the start of the game. Refer
to PSPL game day checklist which is included in your manager binder.
4Uniforms
➢ Uniform Orders
○ This is a full uniform cycle year. So all players must purchase a new full kit. All orders are
being fulfilled separately (ie NOT by teams). Any question or concerns, please contact our
equipment/Uniform coordinator (Alan Rodger) at alan.rodger@iscgunners.org.
➢ Uniform Policy
Below are the practice and game policies for uniforms:
○ Practice: Required: Royal Blue Jersey, Royal blue shorts, Royal blue socks. When weather
requires, Navy pullover and/or blue rain jacket, black warm up pants.
Home Games:
■ During Game Play – Navy Blue jersey, Navy Blue Shorts, Navy Blue socks. When weather requires,
white long sleeve base layer (Under Armor, Nike compression, etc).
■ Warm ups (over game uniform above) – Navy blue/white pull over. When weather requires, rain
jacket, black warm up pants.
○ Away Games:
■ During Game Play - White jersey, Blue Shorts, White socks. When weather requires, white long
sleeve base layer (Under Armor, Nike compression, etc).
■ Warm ups (over game uniform above) – Navy blue/white pull over. When weather requires, rain
jacket, black warm up pants.
5○ Alternate Kit: Starting this year, we have a 3rd possible kit for games. This will be the same as our practice
kit (royal blue)
■ During Game Play - Royal Blue Jersey, Royal blue shorts, Royal blue socks. When weather
requires, white long sleeve base layer (Under Armor, Nike compression, etc).
■ Warm ups (over game uniform above) – Navy blue/white pull over. When weather requires, rain
jacket, black warm up pants.
○ Goalkeeper Uniform:
■ During Game Play - Orange jersey, Black shorts, Black socks. When weather requires, white
long sleeve base layer (Under Armor, Nike compression, etc).
Tournaments
➢ Premier: Directors and team coaches have selected the tournaments for each team. ISC staff will
register and pay for tournaments up to the allocation specified below. Registration of teams for any
additional tournaments will be the responsibility of the registrar or travel coordinator.
○ For club sponsored/paid tournaments, coaches and tournament expenses will be paid by the
club.
○ For team paid tournaments, the team/players will be responsible for paying the coaches and
tournament expenses. For travel tournaments this includes the coaches flights, rental car,
and hotel. All fees for team paid events will be paid for by the club up front. The club will
collect the fees from each player/family by adding the charges to the players registration
account. Team managers/treasurers will not collect these additional fees from families. Only
players that participate in these team paid tournaments will be charged with the additional
fees.
6• 2011 teams will play in 2 jamborees over the summer
• 2000-2010 will receive 4 paid tournaments a year
➢ Select: Teams get 2 paid tournaments by the club. Directors and team coaches have selected the
tournaments for each team. The list of players that are participating in the tournament, including
guest players, must be submitted to the registrar 14 days before the first day of the tournament; no
exceptions will be made. This list will designate any regular team players that will not be attending the
tournament as well as a listing of any proposed guest players. Guest players often require special
documentation, which may include a player card and/or release letter from a previous or current team
and/or club (if other than ISC). Please consult the registrar in advance regarding specific player
circumstances to assure adequate time to acquire necessary documentation. Please make your plans
well in advance as out of state travel is prohibited without the requisite documentation, which cannot
be expedited. Please do not plan any out of country tournaments.
➢ Rosters - Official tournament rosters need to be signed by our Club registrar and will therefore be
provided specifically for each individual tournament (refer to section below). If you are having a player
from another ISC premier team play with your team, you will need to notify the registrar to make sure
they are put on the roster. You will also need to collect a copy of their medical form and player card
and a player loan formed will need to be filled out by both club registrars.
➢ Team Paid/Travel Tournaments – For all tournaments identified as team paid, the players/families
that are active and on the roster for the tournament are responsible for paying the following
expenses: Tournament entry fee, coaches travel expenses (flight, car, hotel, meals, luggage expenses),
and any registration fees for guest players from outside ISC (US Club card). All expenses will be paid
for upfront by the club. For ISC to collect fees, all expenses will be calculated and spread evenly across
all players attending the event, and then added to the family’s registration account for payment. For
situations where a coach has multiple teams, the coach’s expenses will be spread out across all players
on those teams. If there is an additional coach attending the tournament to support the teams
competing, those coach’s expenses will be spread across all teams that coach will support. For more
information on the travel tournament policy, click here to view the ISC Gunners Travel Tournament
Policy.
Schedules/Attendance
➢ Practice Schedules
○ Your coaches and Directors should communicate the latest practices schedules for your
team. All practice Schedules can be found on our website: Summer Practice Schedule.
○ Please consult with your coach for any changes from the main schedule
➢ Game Schedules
○ League game schedules are prepared by the league in which your team is participating and are
usually posted the week before your league season begins. Once your schedule is posted, it will
indicate the home and away game dates. For all games scheduled outside of the PSPL
Development League, it is the expectation that games will not be scheduled earlier than 9 am
on Saturdays or 10 am on Sundays unless agreed to by the visiting team. For teams that have
more than two hours travel, games may not be scheduled earlier than 10 am and for teams
traveling three hours or more, games may not be scheduled earlier than 11 am. Note: Any
teams that cancel or reschedule a game without the approval of your coach or DOC with less
than 7 day’s notice will be charged for the field time; teams that cancel or reschedule a game
with less than 3 day’s notice will be charged for field time and referee fees. These are actual
7Club expenses, contractual obligations of field rental agreements and referee assignment that
must be passed on to any team that reschedules or cancels a game without proper notice.
There will be no cancellation fee if a game is cancelled due to Mother Nature.
Club Scheduler is Alan Rodger (alan.rodger@iscgunners.org)
➢ Referee Assignments
○ The referee assignment requests will be made by the Club as part of the field scheduling
process after your league games schedule is released. Please verify referee assignments online
for all your home matches at least 3 days in advance - http://www.ekcsra.org/.
○ Any Questions, contact Alan Rodger (alan.rodger@iscgunners.org)
➢ Attendance
○ At a minimum, the coach AND team manager should be informed directly of any player
absences from practice or games/tournaments. Guest players must be approved by the Club
to assure compliance with tournament or league rules, as appropriate, and that proper
documentation has been provided.
Other Duties/Items of Interest
➢ Field Reservations
○ If you are looking to rent a field outside of your regular assigned practice or game times, for
any reason (training, camps, scrimmages, etc.), you must go through the field contract manager
and confirm with the respective DOC. The cities and school districts have our names and they
will only be renting to us directly. If they receive a request from someone else, they will call us
and let us know; please do not compromise the rapport the Club has with the city and school
district field schedulers.
➢ Parent Issues
○ If you have an ill-mannered parent that receives a caution from an official at a game, our
policy will require them to attend a basic referee training course. You might want to include
this policy in a team letter soon to avoid any future outbursts of unsportsmanlike conduct. Our
continuing referee shortage is in part due to abusive parents and coaches. If you require
support from ISC on a parent issue, please first talk to your coach. They will review the
situation and determine if the DOCs and Executive Director needs to be included in any
solution.
➢ Referee in Pool (RIP)
○ Our games are refereed through the East King County Soccer Referee Association (EKCSRA). We
are required by their organization to provide a “ref in pool” (RIP) for each premier and select
team in our Club. This is an absolute requirement, and necessary to assure adequate referee
coverage for your matches. The team will need to recruit a parent or other adult (16 years or
older by Oct 1st) player, sibling, friend, relative or neighbor that will be designated as your
team’s RIP. Your RIP needs to referee at least 10 games during the fall season (or spring for GU16
and above). The RIP will login to www.ekcsra.org and schedule the matches they want to work,
and will accrue credit toward the minimum requirement; as your RIP referees games throughout
the season, your team will receive a higher priority in scheduling.
8○ For additional details on the RIP program, please refer to the following requirements published by
EKCSRA:
■ Requirements to Become a Referee for the Ref-in-Pool Program:
● Grade 8 Certification:
● Online study (about 2 hours)
● 8 hours of instruction by USSF
● Pass 100 question multiple choice test
● Pay USSF $65 for certification
■ Once you pass the course you will need to purchase a uniform and equipment. The Club will
reimburse you $115 towards your expenses once you have completed the 10 game
minimum. Submit proof of the 10 game fulfillment to: chere.anglin@iscgunners.org for
reimbursement.
■ Requirements of a Referee in the Ref-in-Pool Program:
● Referee 10+ games as Assistant Referee (or Center Referee) for East King County
Soccer Referee Association (EKCSRA) this fall season (Sept 8 - Dec 31).
● do not count towards RIP.
● Most first year referees for EKCSRA only officiate as Assistant Referees and only to
the level they feel confident. Some referees only officiate as Assistant Referees for
their entire referee careers.
● Ref-in-Pool referees get paid $25 to $60 per game.
Team Support
➢ Team Treasurer (Optional)
○ Each team may need a team treasurer, which may or may not be the same person as the team
manager. The team treasurer will collect and disburse team money as appropriate for:
■ Travel Tournament food/misc expenses
■ Team parties/End of season gifts
■ Misc team gear & supplies: first aid kits, Insta-Bench, goalie gear, etc.
■ Other team expenses as determined by the coach, team, or Club, including but not
limited to: rescheduled field fees, guest player fees, additional travel or tournament
expenses, and coaches’ travel costs
➢ Sample Team Volunteer List
○ Below is a list of tasks that might be helpful to help recruit parents to support the team:
■ Team Manager (You!)
■ Treasurer
■ Uniform Coordinator
■ Travel Coordinator
■ Ref in Pool (RIP)
■ First Aid/Ice
■ Photography/Media
■ Tent/Canopy
■ Bench
■ Party planner
9➢ Useful Links
○ PSPL Home Page: http://pugetsoundpremierleague.com/
○ PSPL LINK for Game Day Instructions: http://pugetsoundpremierleague.com/leagues-
5/match-procedures
○ US CLUB Medical Form link: http://usclubsoccer.org/resources/forms-documents-center/
➢ ISC Gunners Staff
○ Executive Director
■ Joe Yellig jyellig@iscgunners.org
○ Director of Soccer Operations
■ Alex Cunliffe alex.cunliffe@iscgunners.org
○ Age Group Directors
■ U7-U10: David Franklin (David.franklin@iscgunners.org)
■ U11-U14: Gareth Vaughan (gareth.vaughan@iscgunners.org)
■ U15-U19: Macy Jo Harrison (mj@iscgunners.org)
○ Registrar - player cards, tournament and league registration
■ Colleen Fodness colleen.fodness@iscgunners.org
○ Operations Manager: Alan Rodger (alan.rodger@iscgunners.org). Responsible for:
■ Field Contract Manager - Practice and Game field rental
■ Referee Coordinator - Premier, Select, Rec
■ Uniforms and Equipment Coordinator
■ Scheduler
○ Select Coordinator
■ Chris Hanson (chris.hanson@iscgunners.org)
○ REC Coordinators
■ Chere Anglin/Melanie Thomas rec@iscgunners.org
10Appendix A - Gunners Expectations
ISC Gunners Expectations and Code of Conduct
2018/19 Season (U13 and younger)
ISC Gunners PLAYERS are expected to:
• Respect the rights, dignity and value of all people and treat them equally within the context of the sport,
including refraining from using offensive and/or discriminatory language and/or epithets in any
communications concerning fellow athletes or Club families, staff members, or coaches, while
participating in a Club-related event of any kind.
• Refuse to engage or participate in abusive behavior, lewd, indecent or obscene conduct, harassment, or
bullying, including all verbal, nonverbal, written, electronic or graphic forms towards any Club athlete.
Any Club athlete who feels that he/she has been harassed or bullied should report the incident to their
coach or to the Club Executive Director.
• Abstain from retaliating or participating in retaliation for reporting any violation of the rules.
• Adhere to guidelines, rules and regulations endorsed by the Club.
• Cooperate fully with the coaching staff at the Club.
• Be prepared and focused during practice and games.
• Stay fully engaged and dedicated to the team throughout the season.
• Promote a positive image of the Club at all times.
• Maintain a lifestyle that is consistent with their position as an elite athlete.
• Every player will be required to sign this agreement acknowledging that they have read and
understand and agree to abide by these expectations and understand that violations of these
terms may lead to disciplinary proceedings against him/her which could result in his/her
suspension, a requirement to complete community service for the Club, and/or his/her expulsion
from the Club at the discretion of the Club. This signed form will be returned to each team
manager.
Name:_________________________________ Date:________________ Signature:___________________________________________
11ISC Gunners PARENTS are expected to:
• Parents are asked to clearly communicate their players availability in a timely manner before all events.
This will allow coaches to property prepare ahead of time.
• Parents are asked to get their player to practice and games on-time and prepared.
• Parents and family members must be on their best behavior at all times when attending ISC Gunners
games. Profane language or harassment of parents, players, coaches or officials will not be tolerated.
• The use of violence in any form toward members or visitors will not be tolerated.
• Parents who become aware of violations of the Player terms above by their child or another athlete are
required promptly report such violations to their child’s coach or the Executive Director.
• Parents are to observe that NO coaching is applied from the sidelines, instead encouraging the team
collectively and applauding good play. Leave the coaching to the professionals.
• Parents are expected to take an active part in ISC Gunners by attending parent/players meetings, social
functions and generally supporting the Club. Parents are requested to conduct ALL administrative
processes through the ISC Gunners administrators. It is further requested that forms are NOT handed to
coaches at training sessions or on game days.
• Parents must refrain from encroaching on the team talk before games/half time or at the end of a
match. Please only approach the team when invited to do so by the respective coaches.
• If a parent has a reason to complain regarding team matters then he or she should direct their complaint
in writing to the ISC Director of Soccer Operations (Alex Cunliffe), within 48 hours of the
incident. Under no circumstances shall a parent confront a coach at a match or training session.
There is a minimum 24 hour rule in place for communication, meaning a parent must wait at least 24
hours before contacting the coach in writing to discuss any matter further.
• Any issues that cannot be resolved between the ISC Gunners Director of Soccer Operations and a parent
shall be directed to the attention of the ISC Gunners Executive Director, and/or Club President.
• Every parent will be required to sign this agreement acknowledging that they have read and
understand and agree to abide by these expectations and understand that violations of these
terms may lead to disciplinary proceedings against his/her child which could result in his/her
child’s suspension, a requirement for their child to complete community service for the Club,
and/or his/her child’s expulsion from the Club at the discretion of the Club. This signed form will
be returned to each team manager.
Name:_________________________________ Date:_________________ Signature:___________________________________________
12ISC Gunners Expectations and Code of Conduct
2018/19 Season (U14 and older)
ISC Gunners PLAYERS are expected to:
• Respect the rights, dignity and value of all people and treat them equally within the context of the sport,
including refraining from using offensive and/or discriminatory language and/or epithets in any
communications concerning fellow athletes or Club families, staff members, or coaches, while
participating in a Club-related event of any kind.
• Refuse to engage or participate in abusive behavior, lewd, indecent or obscene conduct, hazing,
intimidation, harassment, or bullying, including but not limited to all verbal, nonverbal, written,
electronic or graphic forms towards any Club athlete in person or electronically, including through social
media. Any Club athlete who feels that he/she has been harassed or bullied should report the incident to
their coach or to the Club Executive Director.
• Abstain from retaliating or participating in retaliation for reporting any violation of the rules.
• Abstain from consuming or possessing alcohol, marijuana, or any illegal drug or prescription drug that is
not prescribed to him/her by their medical care provider.
• Adhere to guidelines, rules and regulations endorsed by the Club, including but not limited to complying
with all curfews instituted by Club coaches during travel for Club events.
• Cooperate fully with the coaching staff at the Club.
• Be prepared and focused during practice and games.
• Stay fully engaged and dedicated to the team throughout the season.
• Promote a positive image of the Club at all times.
• Maintain a lifestyle that is consistent with their position as an elite athlete.
• Every player will be required to sign this agreement acknowledging that they have read and
understand and agree to abide by these expectations and understand that violations of these
terms may lead to disciplinary proceedings against him/her which could result in his/her
suspension, a requirement to complete community service for the Club, and/or his/her expulsion
from the Club at the discretion of the Club. This signed form will be returned to each team
manager.
Name:_________________________________ Date:________________ Signature:___________________________________________
13ISC Gunners PARENTS are expected to:
• Parents are asked to clearly communicate their players availability in a timely manner before all events.
This will allow coaches to property prepare ahead of time.
• Parents are asked to get their player to practice and games on-time and prepared.
• Parents and family members must be on their best behavior at all times when attending ISC Gunners
games. Profane language or harassment of parents, players, coaches or officials will not be tolerated.
• The use of violence in any form toward members or visitors will not be tolerated.
• Parents who become aware of violations of the Player terms above by their child or another athlete are
required promptly report such violations to their child’s coach or the Executive Director.
• Parents are to observe that NO coaching is applied from the sidelines, instead encouraging the team
collectively and applauding good play. Leave the coaching to the professionals.
• Parents are expected to take an active part in ISC Gunners by attending parent/players meetings, social
functions and generally supporting the Club. Parents are requested to conduct ALL administrative
processes through the ISC Gunners administrators. It is further requested that forms are NOT handed to
coaches at training sessions or on game days.
• Parents must refrain from encroaching on the team talk before games/half time or at the end of a
match. Please only approach the team when invited to do so by the respective coaches.
• If a parent has a reason to complain regarding team matters then he or she should direct their complaint
in writing to the ISC Director of Soccer Operations (Alex Cunliffe), within 48 hours of the
incident. Under no circumstances shall a parent confront a coach at a match or training session.
There is a minimum 24 hour rule in place for communication, meaning a parent must wait at least 24
hours before contacting the coach in writing to discuss any matter further.
• Any issues that cannot be resolved between the ISC Gunners Director of Soccer Operations and a parent
shall be directed to the attention of the ISC Gunners Executive Director, and/or Club President.
• Every parent will be required to sign this agreement acknowledging that they have read and
understand and agree to abide by these expectations and understand that violations of these
terms may lead to disciplinary proceedings against his/her child which could result in his/her
child’s suspension, a requirement for their child to complete community service for the Club,
and/or his/her child’s expulsion from the Club at the discretion of the Club. This signed form will
be returned to each team manager.
Name:_________________________________ Date:_________________ Signature:___________________________________________
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