College Office Safety Arrangements & Risk Assessments 2020/2021
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School/ Function Safety Arrangements & Risk Assessments, TU Dublin City Campus
College Office
Safety Arrangements &
Risk Assessments
2020/2021
IMPORTANT: The Technological University Dublin (TU Dublin) City Safety Statement 2019/2020 now
supersedes all School/ Function Safety Statements. This document enclosed therefore ONLY covers
the School/ Function safety arrangements and risk assessments. Please refer to the TU Dublin City
Safety Statement for other information
Safety Arrangements & Risk Assessments Document Record
Version 1.0
Approval Body
Effective Date
Review Date
Status
Page |1
IMPORTANT NOTE:
This document has been prepared by the College Office and facilitated by the Health and
Safety Office. It is based solely on the information provided to the author(s) on the date of
completion. If there is any inaccuracy, misstatement, omission or any other error of
whatever nature contained herein, it should be reported immediately to the College
Manager and the Health and Safety Office.
This document is to be reviewed annually and in the event any changes occur within the
School/ Function.
_________________________
Lisa Dooley
College Manager
___________________ ____________________
Edel Niland Name
Health and Safety Advisor Occupational Health Advisor
Date:
Page |2
TABLE OF CONTENTS
Page |3
School/ Function Safety Arrangements & Risk Assessments, TU Dublin City Campus
NAME OF SCHOOL/FUNCTION CONTACT DETAILS
Role Name Location Email Telephone
Extension
Number
Director Dr Katrina Lawlor Aungier katrina.lawlor@tudublin.ie 7073
Street
College Manager Lisa Dooley Aungier Lisa.dooley@tudublin.ie 3040
Street
Head of Learning Dr Sharon Feeney Aungier Sharon.feeney@tudublin.ie 3243
Development Street
Head of Research Dr Deirdre Aungier deirdre.mcquillan@tudublin.ie 7032
McQuillan Street
Administrator – Directors Ada Gully Aungier ada.gully@tudublin.ie 3029
Office Street
Administrator – College Office Niamh O’Farrell Aungier niamh.ofarrell@tudublin.ie 3023
Street
Administrator – College Office Hannah Evers Aungier hannah.evers@tudublin.ie 7095
Street
Nominee(s) on College/ Director chairs the
Function/Directorate Safety safety team and
Team College Manager
is a member
School/Function
First-Aiders
Elected Staff Safety
Representative
Please see for full listing of all School/Function staff: link
Emergency Contact Information and Emergency Services Contact Details
TU Dublin City Internal Contact Numbers
Central Switchboard (01) 402 3000
Chaplaincy (01) 402 4308
Security Control Centre 24 hour (01) 402 4209 Internal
Extension
(Orchard House, Grangegorman) (01) 402 4206
2999
(01) 8385892
Student Counselling Service (01) 402 3352
Employee Assistance Programme Freephone 1800 995 955
Page |4(VHI Corporate Solutions) (24 hour/ 7 days a week/ 365 days
a year)
Estates Helpdesk (01) 220 7666
Estates Officer (01) 220 5034
0872250015
Health & Safety Advisor 086 3891080
Public Affairs Office (01) 402 7138
Student Health Centres:
Linenhall (01) 402 3614
Aungier St. (01) 402 3051
FRONT DESK/RECEPTION CONTACTS
AUNGIER STREET CAMPUS
Aungier Street Entrance (01) 402 3061
Bishop Street Entrance (01) 402 7004
BOLTON STREET CAMPUS
Kings Inn Street Entrance (01) 402 3607
E-Block (01) 402 3724
Linenhall (01) 402 4000
Beresford Street (01) 8727157
CATHAL BRUGHA STREET CAMPUS
Cathal Brugha St. (01) 402 4302
Marlborough St. (01) 402 4500
Page |5Sackville Place (01) 402 7542
Mountjoy Square (01) 402 4100
GRANGEGORMAN CAMPUS
Security Control Centre (Orchard House) 24 HOUR (01) 402 4209/ Internal
(01) 402 4206/ Extension
(01) 8385892
2999
Rathdown House (01) 402 4270
Park House (01) 8385108
KEVIN STREET CAMPUS
Main Building (01) 402 4625
Annexe (01) 402 4612
Church Lane (01) 402 4622
National Optometry Centre (01)4024900
RATHMINES CAMPUS
163 Rathmines Conservatory (01) 402 3451
Chatham Row (01) 402 3576
External Emergency Contact Numbers
112/999 (If dialling from a landline
Emergency Services
phone you may need to dial “0” for an outside line)
Northside (01) 803 2000 Mater Hospital
Hospital
Southside (01) 410 3000 St. James Hospital
Dublin City Council (01) 222 22 22
Page |6Northside: Southside:
Bridewell: 01 666 8200 Kevin Street: 01 666 9400
Mountjoy Square: 01 666 Pearse Street: 01 666
8600 9000
Fitzgibbon Street: 01 666
Garda Síochána 8400
Store Street: 01 666 8000
Gas Networks Ireland 24-
1850 20 50 50
hour Emergency
1850 372 999 Fault and Emergency: 021 4537000
ESB Fault Emergency Line
(open 24 hours, 7 days per week)
Health and Safety Authority 1890 289 389
Samaritans 1850 60 90 90
Environmental Protection Agency 1890 33 55 99
Employee Assistance Programme Freephone 1800 995 955
(VHI Corporate Solutions) (24 hour/ 7 days a week/ 365 days a year)
National Poisons Information Centre Members of Public: +353 (1) 809 2166. (8.00 a.m. to
10.00 p.m. 7 days a week)
Page |7INTRODUCTION & SCOPE
For all Policies and Procedures on a University level see the TU Dublin City Safety Statement.
See below bullet points.
• TU Dublin City Occupational Safety and Health Policy
• Identification of Hazards, Assessment of Risks, Precautions
• Implementation and Operation: Safety Arrangements and Information Resources, Roles,
Responsibility, Accountability, Authority
• Duties of the Employer and Employee under the 2005 Act
• Responsibilities of Others
• Commitment to Legal Compliance
• Protective and Preventative Measures
• Competence, Training & Awareness
• An Emergency or Serious Danger, including First-aid and Fire
• Accident & Dangerous Occurrence Reporting and Investigation
• Sensitive Risk Groups
• Student Placement
• Visitors
• Out of Hours Access
• Health Surveillance, Health Assessment and Medical Fitness to Work
• Personal Protective Equipment (PPE)
• Workplace Drugs, Intoxicants and AlcOHAl
• Dignity at Work, Anti-Bullying and Harassment
• Work-Related Stress
• Manual Handling of Loads
• Use of Display Screen Equipment (DSE)
• Work Equipment
• Electrical Safety
• Biological Agents
• Chemical Agents including Carcinogens and Mutagens
8|Page• Smoke-Free Buildings
• Workplace Transport Safety and Traffic Management on Campus
• Driving for Work
• Asbestos
• Radiation Safety
• Trips, Travel and Events
• Management of Contractors and Service Providers
• Safe Systems of Work
• Monitoring, review and continuous improvement
• Forms and Records
• Organisational Safety Responsibilities
• Health and Safety Sub-committee and Safety Team Overview
• TU Dublin City Safety Team Organisational Structure
• Controlled Document Register
• Procedure: Hazard Identification, Risk Assessment and Determining Controls.
• Procedure: New Risk Assessments and Safe Work Practice Sheets
• Terms of Reference: Health and Safety Sub-committee (Reporting to ORC)
• Terms of Reference: Safety Teams (Reporting to the Health & Safety Sub-committee)
• Terms of Reference: Allergen Working Group
• Terms of Reference: Chemical Safety Working Group
• Guidance document for school/Function safety committee
• TU Dublin City Accident Report Form
• Listing of Health and Safety Related Legislation
• Risk Assessments
• TU Dublin City – Associated Buildings
• Technological University Dublin First Response Procedures for all Campus Users
EMERGENCY RESPONSE
Action for fire/evacuation warning - The immediate response to fire/evacuation
warning for all campus users
9|Pageo On suspecting a fire i.e. smelling or seeing smoke
• Do not investigate alone; and
• Alert front desk/reception and wait for further instruction. Prepare to evacuate
if necessary.
o On discovering a fire:
• Activate the nearest alarm call point or break glass unit, after which;
• Alert the front desk/reception or Emergency Services if possible;
• Fight the fire with the appropriate fire extinguisher only if it is safe to do so and you are
trained; and
• Follow the evacuation procedure below.
If you hear the evacuation alarm
• Proceed to evacuate without delay, do not wait for further information or instruction;
• If there is time and it is safe to do so, shut down electricity and gas, and close doors and windows;
• Leave the building using the nearest emergency exit;
• Do not use the lift;
• Form a single file on stairways and corridors and leave the centre passageway clear for emergency
access;
• If you encounter crowd congestion, smoke or other danger proceed to another exit if possible;
• Disperse from the building and report to the designated Assembly Point; and
• Do not re-enter the building until the “all clear” has been given.
CONTACTING EMERGENCY SERVICES
• Dial 112 or 999 (if dialling from a campus landline phone you may need to dial “0” for an
outside line);
• Ask for correct service(s); and
• Give the following information: Your name, telephone number, exact location (TU Dublin
Campus building, street, landmarks, Eircode if known), type of incident, contact details,
number of casualties, type of injuries, any hazards etc.
DON'T HANG UP THE PHONE UNTIL THE OPERATOR CLEARS THE LINE
• If dialling 112 or 999 from a campus landline phone, remember to dial “0” first to get
an outside line. The dial tone may differ from the usual tone;
• Designate someone to inform the front desk/reception of the situation; and
• Designate a person to go to the front of the building to guide the Emergency Services
to the scene.
Evacuation Marshals (ALL EMPLOYEES)
All employees are required to act as evacuation marshals during an evacuation. The main role of an
evacuation marshal is to carry out a “sweep/search” of rooms in their area and instruct all occupants
10 | P a g eto leave the building promptly by the nearest and safest exit and report to the Assembly Point. They
report information about their area to the Incident Controller outside the building. Evacuation
marshals are advised not put themselves in any danger while undertaking their duties. The role and
duty of an evacuation marshal is covered in Emergency Response Training.
The Assembly Points for the Aungier Street Campus are:
1. Bishop Street Lane / Kevin Street Path
2. Whitefriar Street to Golden Lane
Bishop Street Lane / Kevin
Street Flats
Whitefriar Street to Golden
Lane
11 | P a g eTU Dublin (CITY) EMERGENCY FIRST-AID PROCEDURE
ACCIDENT / INJURY/ Front Desk/ Reception Area of Buildings
UNWELL First-aid kit and automatic external defibrillator (AED) available
First-aid kits located in all kitchens, workshops, and laboratories
CONTACT FIRST-AIDER
• Front Desk/ reception area
• List of trained first-aiders is available health and safety website
• Contact Health & Safety Office for advice 087 9809135/ 087 9809194/ 087
9809131/086 3891080
WORRYING INJURY/ ILLNESS
Requires immediate medical attention
• Arrange transport for the person to their local GP or A&E Department
• Students ONLY can attend the Student Health Centres (Mon- Fri 9:00am –
5:00pm)
Southside (Aungier Street) Tel: (01) 402 3051/ Northside (Linenahll) Tel: (01) 402
3614
IF IN DOUBT OF SEVERITY OF INJURY/ ILLNESS
Contact Emergency Services on 112 or 999
(Note: using a landline you may need to dial “0” for an outside line)
SERIOUS INJURY/ ILLNESS
• Dial 112/999 (You may need to dial “0” for an outside line)
• Keep the person comfortable until the ambulance arrives
• A friend/ responsible person should accompany the person to hospital
12 | P a g e• Contact the Health & Safety Officer - 086 3891080
FOR ALL INCIDENTS COMPLETE AN INCIDENT REPORT FORM
Forms are available from the front desk and on the health and safety website. When completed,
the form should be sent to immediately to the Health & Safety Office
Location of First-Aid Equipment
First-aid kits are available at the front desk/reception in main
First-Aid Kits
buildings.
Include specific locations in your School/ Function
AEDs are available at the front desk/reception in main
Automated External Defibrillators (AEDs)
buildings. A full listing of all AED locations is available on the
Include specific locations in your School/ Function
Emergency Showers
Include specific locations in your School/ Function
Eye-Wash Stations
Location of first-aid rooms
These rooms also serve as a rest facility for pregnant women and breastfeeding mothers.
Building Room/Area
Bolton Street Room 136.1, Ground Floor
Cathal Brugha Street Beside Porter’s Desk, Ground Floor
Kevin Street Room 225, Second Floor
Mountjoy Square Room G2, Ground Floor
Rathdown House, Room RD003, Ground Floor
Grangegorman
Reporting Accidents/Near misses/Dangerous Occurrences and Hazards
Employees and students are required to immediately inform their Supervisor/Line Manager of any
accident/near miss/dangerous occurrence/hazard. A report form must be completed and sent to the
Health & Safety Office within 24 hours. Forms are available the Health & Safety website.
13 | P a g eStatutory testing – inspection and contractors
Item Location Test Frequency Test Company Details
Specialised training
Specific hazards: chemical, biological, laser, machinery and plat, working at heights, specialised
contractors, young person
14 | P a g eHAZARD CHECKLIST No YES If YES, please provide details
(please tick yes or no)
Biological agents X
e.g. Blood/ food/air/ water borne
pathogens, hepatitis
sharps,
clinical waste
Chemicals X
e.g. solvents,
paints, degreasers
cleaning products,
asbestos, acetylene
Lasers X
Gases X
(natural gas/ and gases in
cylinders)
Physical
Equipment/Machinery X
Electricity X
Hand Tools X
Heat Sources / X
High Temperatures /
Hot Surfaces
Instrumentation X
Manual Handling X Some movement of items that requires
online manual handling training. This is
provided for relevant staff.
Lifting Equipment / Mechanical X
Aids
Noise X
Power Tools X
Pressure Systems X
Machinery & Plant x
Radiation X
Vibration X
Working at Height X
(incl. use of ladders)
15 | P a g eHuman Factors X See risk assessments below
Sensitive Work Groups: X See risk assessments below
Pregnant Employees /Students &
Nursing Mothers
Young Persons X See risk assessments below
People with Disabilities X See risk assessments below
Visitors X See risk assessments below
Contractors/ Service Providers X See risk assessments below
Psychosocial X See risk assessments below
e.g. Violence,
aggression, stress, bullying,
harassment,
horse play
OTHER HAZARDS / X
ANY OTHER RELEVANT
INFORMATION :
16 | P a g ePERSONAL PROTECTIVE EQUIPMENT (PPE)
All PPE and safety equipment purchased by the School/Function (or by students at the request of
the School/Function) must be of approved standards and comply with relevant EC Directives
regarding design and manufacture. Defects shall be reported to Managers/Supervisors.
The various areas where PPE must be worn are outlined in the risk assessments. This is further
complemented with mandatory signage. PPE shall be provided and worn in designated areas and
whilst carrying out specific tasks, based on the risk assessments.
Please outline staff and student arrangements for PPE e.g. staff are supplied with PPE by the
School/Function and students purchase their own PPE.
Tick the box for PPE relevant to your School/Function.
17 | P a g e18 | P a g e
Chef uniform N/A
Laboratory Coat (Howie) N/A
Safety Shoes N/A
Please outline if PPE is disposable/reusable and the maintenance required e.g. cleaned
daily/weekly/ monthly etc…
Please outline the PPE training provided to staff and students. PPE will be provided to staff and
students.
All teaching staff will receive a visor and 2 face coverings. All students will receive a face covering.
19 | P a g eRISK ASSESSMENTS
A Risk Assessment is simply a careful examination of what, in your work, could cause harm to
people, so that you can weigh up whether you have taken enough precautions or should do more
to prevent harm.
The School/Function must identify hazards in the workplace, assess the risk to safety and health
and control these risks as far as is reasonably practicable.
A “hazard” is taken to mean “any substance, article, material or practice which has the potential
to cause harm to the safety, health or welfare of staff, students, visitors, contractors/service
providers in TU Dublin”. Hazards may be classified as:
• Physical;
• Chemical;
• Biological;
• Operational; and
• Human Factors.
“Risk” is a measure of the probability of the event occurring and the severity and extent of the
injury, ill health or damage it may cause if it did occur.
Risk categorisation – Severity of hazard/injury or consequence of impact/hazard
Severity Description
Insignificant (1) Minor Injury (first aid treatment 3 days lost), Dangerous Occurrence (little or no
damage), Industrial Disease (7days Lost).
Major (4) Fatality, Multiple Major Injuries, Dangerous Occurrence with
attendant injury and/or disruption to activities >3days.
Catastrophic (5) Multiple fatalities, Dangerous Occurrence with attendant major
Injury and/or disruption to activities >7 days.
20 | P a g e21 | P a g e
Risk Assessments for the College Office
PHYSICAL
Control Measures
Risk(s) Associated / Further Risk Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required H/M/L Responsible Status
Fire, Emergency • Staff unfamiliar with • Staff trained in ERT • Remove any material With College Office Ongoing
Response & evacuation procedure • Sufficient firefighting that blocks vision current Staff Members
Evacuation • Lack of evacuation equipment available panels on doors controls:
drills break glass units, • Maintain current L
• Use of naked flames extinguishers, fire controls
blanket) With
• Improper storage of
Who is harmed: • Sufficient fire Actions
flammable or
• Staff members extinguishers in place applied:
combustible materials
• Students L
• Smoking in • Firefighting equipment
• Visitors undesignated areas and detection systems
• Contractors maintained and tested
• Faulty electrics
• Young • Evacuation signage in
• Inadequate emergency
persons place
equipment
• Pregnant • Emergency and first-aid
women • Misuse of equipment
procedures posted
• Postgraduates • Good housekeeping
• People with standards maintained
disabilities
• Several means of escape
present and known to
occupants
• Evacuation procedure
practiced each semester
• Assembly point known
to occupants
22 | P a g e• Occupants escort visitors
out
• All exits are clear and
free from obstructions
• Staff members act as
evacuation marshals
• No smoking policy in
place
• Scheduled maintenance
of buildings services
(heating, electricity,
ventilation etc.) takes
place
• Hot work permit system
in place where needed
• Compliance with
building regulations
• Site-specific Emergency
Manuals available
• Vision panels on doors
where required
23 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Manual • Manual Handling- • All staff compliant with • Refresher training to With College Office Ongoing
Handling related injuries, e.g. and adhere to mandatory be carried out where current Staff Members
back injury manual handling training necessary controls:
Manual • Slips, trips, falls • Trolleys available for staff • Implement manual L
handling is • Manual handling risk handling training
office and assessments available to With
teaching-based all staff, contact local Actions
Occupational Health applied:
Advisor L
Who is harmed:
• Good housekeeping
• Staff members
• Suitable environment
• Students
• Implement team lifting
• Visitors
were required
• Contractors
• Adequate lighting
• Young
maintained
persons
• Pregnant • Assistance from
women colleagues - team lifting
• Postgraduates • Report issues to Line
• People with Manager
disabilities • Items not stored above
shoulder height
• Heavier items stored at
waist height
24 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Work • Entanglement/ • Service and maintenance • Maintain current With College Office Ongoing
Equipment, crushing by TU Dublin IS controls current Staff Members
Machinery & • Electrics • Visual check before use controls:
Tools • Fumes/dust • Report defects to Line L TU Dublin IS
• Contact with moving Manager
Equipment is With
parts • Follow manufacturer’s
IT Actions
instructions
applied:
• Shut down after use and L
Who is harmed: end of day
• Staff members • CE mark
• Students • Damaged equipment
• Visitors marked and taken out of
• Contractors
service
• Young
persons
• Pregnant
women
• Postgraduates
• People with
disabilities
25 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Portable • Entanglement/ • Service and maintenance • Maintain current With College Office Ongoing
Appliances & crushing (PAT) were required controls current Staff Members
Handheld • Electrics • Visual check before use controls:
Equipment • Fumes/dust • Report defects to Line L TU Dublin IS
Manager
e.g. Laptops With
• CE mark
Actions
• Shut down after use and applied:
end of day L
• Follow manufacturer’s
instructions
26 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Noise • N/A • N/A • N/A • N/A • N/A • N/A
27 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Structural: • Personal Injury • Building appears to be • Remove any material With College Office Ongoing
Floors • Slips, Trips and Falls structurally sound that blocks vision current Staff Members
Walls • Collapse • Defects and hazards are panels on doors controls:
Ceilings reported to the Estates • Contact Estates L TU Dublin
• Trapping
Doors Office through online Office if problems Estates Office
Fixed Shelving hazard reporting arise With
• Doors open and close Actions
Who is harmed: safely applied:
• Staff members L
• Vision panels in place on
• Students doors where required
• Visitors
• Contractors
• Young
persons
• Pregnant
women
• Postgraduates
• People with
disabilities
28 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Slips, Trips & • Slips/trips/falls from: • All routes kept clear and • Maintain current With College Office Ongoing
Falls • wet floor con TU unobstructed controls current Staff Members
Dublinions • SOP for cleaning – floors • Estates Office to controls:
• uneven surfaces generally cleaned early ensure upkeep and L TU Dublin
Who is harmed: • trailing cables morning when most maintenance of Estates Office
• Staff members • raised obstacles personnel are off site. internal and external With
• Students • poor lighting See Noonan risk access and egress Actions Noonan / other
• Visitors • poor housekeeping assessments routes e.g. walkways, applied: appointed
• Contractors • changes in floor • Use of warning signage paths, driveways, L Cleaners
• Young levels where appropriate floors, corridors,
persons • Report hazards steps and stairs
• Pregnant • Good cable
women management
• Postgraduates • Changes in floor levels
• People with identified and marked
disabilities • Door mats provided at
entrance (main entrance)
• SOP for spillages
• Handrail on steps/stairs
• Stair nosing fitted with
anti slip finish
• Adequate lighting
• Good housekeeping
29 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Access and • Security threats • Front desk/Reception is • Report suspicious With College Office Ongoing
Egress • Threats from public manned at all times by a activity to Porters or current Staff Members
• Violence / Assault Porter Gardaí immediately controls:
Opening Times: • CCTV in place L TU Dublin
• Unwanted visitors
See TU Dublin • Suspicious activity Estates Office
website reported to Porters With
Actions
• ERT covers procedure in
Who is harmed: applied:
the event of suspicious
• Staff members L
activity
• Students
• Visitors
• Contractors
• Young
persons
• Pregnant
women
• Postgraduates
• People with
disabilities
30 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Photocopiers & • Changing toner etc.: • Toner / print cartridges • Maintain standards With College Office Ongoing
Printers chemical contact changed by staff current Staff Members
• Clearing jams: burns members who wash controls:
Shared staff • Not wearing gloves hands after use L TU Dublin IS
printers and • Gloves worn while
• Not turning off
photocopier changing toner With
electrical supply
(Reprographics • Power turned off before Actions
Room, ground • Incorrect disposal applied:
• Personal injury clearing jams
floor) L
• Lack of information / • Disposal as per
training manufacturer’s directions
Who is harmed:
• Staff members
• Scheduled maintenance
by TU Dublin IS
• Visitors
• Correct disposal of waste
• Contractors
cartridges
• Pregnant
women • Follow manufacturer’s
instructions
• Postgraduates
• People with
disabilities
31 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Ergonomics: • MSD’s • Online eLearning • Maintain standards With College Office Ongoing
Office / • Upper limb disorders programme available current Staff Members
Workstation • Poor posture • Workstation risk controls:
assessments and L TU Dublin IS
• Back problems
• Fatigue information and training
Who is harmed: available from the Health With
• Staff members • Slips, trips and falls Actions
& Safety Office on
• Visitors request applied:
• Contractors • Contact OHA if risk L
• Pregnant assessments are required
women • Eye tests available to staff
• Postgraduates • Good housekeeping
• People with • Good cable management
disabilities
• Adequate services
(heating, lighting
ventilation) in place
• Follow manufacturer’s
instructions when using
equipment
32 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Mechanical • N/A • N/A • N/A • N/A • N/A • N/A
Lifting Systems
None present
33 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Vehicles/ • Injury to person/ • Deliveries handled by • Maintain standards With College Office Ongoing
deliveries on site struck by vehicle Goods Inwards current Staff Members
• Poor access and • Separate access to car controls:
egress park available L TU Dublin
Who is harmed: • Car park is authorised Estates Office
• Staff members access only With
• Students Actions
• CCTV in place in car
• Visitors applied:
park
• Contractors L
• Safe access and egress
• Young maintained
persons • Car park spaces marked
• Pregnant out clearly
women
• Speed limit in place
• Postgraduates
• Designated walk ways
• People with
disabilities • Designated area for
loading and unloading
goods present
• Defects reported to TU
Dublin Estates Office
• Adequate lighting in
place
• Hi Vis clothing worn
where required
34 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Hot Surfaces / • Contact burns • Lids available for cups • Maintain standards With College Office Ongoing
Liquids / Solids • Scalds • Notify Front current Staff Members
• Spillage desk/Reception of controls:
E.g. Cups of hot spillages L Noonan / other
beverages • Spillages cleaned up appointed
immediately With Cleaners
Who is harmed: Actions
• SOP in place for
• Staff members applied:
spillages
• Students L
• Wet floor signage
• Visitors available for spillages
• Contractors
• Young
persons
• Pregnant
women
• Postgraduates
• People with
disabilities
35 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Pressure • N/A • N/A • N/A • N/A • N/A • N/A
Systems
PHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Radiation • N/A • N/A • N/A • N/A • N/A • N/A
PHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Vibration • N/A • N/A • N/A • N/A • N/A • N/A
36 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Services: • Environment too hot • Electrics appear to be up • Maintain standards With College Office Ongoing
Heating or cold to standard current Staff Members
• Electrical hazards • Cables neatly positioned controls:
Gas/Oil • Misuse of portable • Contact Estates Office if L TU Dublin
Radiators in heaters problems or defects arise Estates Office
place With
• Leaks • Service and maintenance
throughout TU Actions
• Fire carried out by competent
Dublin, Aungier applied:
• Burns person
Street L
• Carbon monoxide • Combustible materials
Who is harmed: poisoning kept away from heat
• Staff members
source
• Students • Heat source kept clear
and free from obstruction
• Visitors
• Contractors
• Environmental
monitoring from the
• Young
Health & Safety Office
persons
on request
• Pregnant
women • Adequate ventilation by
openable windows and
• Postgraduates
AC system
• People with
disabilities • Fire detection systems in
place
37 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Lighting • Inadequate lighting • Light switches easily • Maintain standards With College Office Ongoing
• Glare accessible (height) current Staff Members
Who is harmed: • Slips, trips , falls • Adequate lighting in controls:
• Staff members place L TU Dublin
• Students • Defects are reported to Estates Office
• Visitors the Estates Office With
• Contractors Actions
• Protective coverings in
• Young applied:
place where required
persons L
• Environmental
• Pregnant monitoring available
women from the Health & Safety
• Postgraduates Office on request
• People with • Service and maintenance
disabilities carried out by competent
person
38 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Ventilation and • Environment too hot • All windows openable • Maintain standards With College Office Ongoing
temperature or cold • Safety catches in place current Staff Members
• Inadequate ventilation where required controls:
• Falls from heights • Blinds in place and in L TU Dublin
Who is harmed: from windows working order where Estates Office
• Staff members required With
• Students Actions
• Suitable equipment
• Visitors applied:
available for the opening
• Contractors L
and closing of windows
• Young • Defects are reported to
persons the Estates Office
• Pregnant • Step ladder available for
women access where required
• Postgraduates • Service and maintenance
• People with of ventilation system
disabilities carried out by competent
person
• Office temperature of at
least 17.5oC (after one
hour of work)
• Environmental
monitoring from the
Health & Safety Office
on request
39 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Electricity • Electric shock • Sufficient numbers of • Maintain standards With College Office Ongoing
• Electrocution electrical sockets current Staff Members
• Ignition source • Electric leads not trailing controls:
Who is harmed: and good cable L TU Dublin
• Fire
• Staff members management Estates Office
• Explosion With
• Students • Sockets are not
• Death Actions
• Visitors overloaded
• Contractors
• Electrical arcing applied:
• Competent person to
• Young • Damaged electrical L
carry out repairs / works
persons equipment
• All works servicing and
• Pregnant • Use of faulty
testing is carried out as
women equipment
per regulations
• Postgraduates • Contact with live parts
• Shut down when not in
• People with • Unmarked distribution use and end of day
disabilities boards
• Contact Estates Office if
• Inadequate electrical problems arise
installations
• Adequate protection for
circuit boards,
distribution boards etc.
• Report defects, take
equipment out of use
• Good housekeeping
40 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Asbestos • N/A • N/A • N/A • N/A • N/A • N/A
PHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Confined Spaces • N/A • N/A • N/A • N/A • N/A • N/A
PHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Lasers • N/A • N/A • N/A • N/A • N/A • N/A
41 | P a g ePHYSICAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Construction / • Unfamiliar with TU • Estates Office control all • Maintain standards With College Office Ongoing
Maintenance Dublin buildings and contractors who also send current Staff Members
Work safety procedures communication sent to controls:
• Injury to contractors, staff regarding works L TU Dublin
Examples: staff, students, • Front desk/Reception is Estates Office
• Noonan members of the manned at all times by a With
Cleaners public Porter Actions
• Building • Sign in required applied:
contractors L
• Compliance with TU
• Xerox Dublin code of practice
for contractors
• Signage in place
Who is harmed: • eLearning completed
• Staff members before contractors arrive
• Students on TU Dublin premises
• Visitors • TU Dublin Contractor
• Contractors safety badge issued and
• Young worn
persons • Risk assessment and
• Pregnant method statements
women completed and submitted
• Postgraduates to the Estates Office
• People with • Good housekeeping
disabilities standards maintained
42 | P a g e• Areas of works cordoned
off
OPERATIONAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Work Activities • N/A • N/A • N/A • N/A • N/A • N/A
/ Processes
Please see
equipment /
machinery
43 | P a g eOPERATIONAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Housekeeping • Slips, trips and falls • Fire load kept to a • Maintain standards With College Office Ongoing
• Increased fire load minimum current Staff Members
Who is harmed: • Falling objects • All routes kept clear and controls:
• Staff members unobstructed L TU Dublin
• Collisions
• Students • Wet floor signs in place Estates Office
• Visitors when required With
• Contractors Actions
• Spillages cleaned up
• Young applied:
immediately
persons L
• Adequate lighting in place
• Pregnant • Adequate waste disposal
women
• Designated storage in
• Postgraduates basement for the College
• People with of Business
disabilities
• See controls for slips,
trips & falls also
44 | P a g eOPERATIONAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Cleaning • Lack of cleanliness or • Daily cleaning schedule • Maintain standards With College Office Ongoing
hygiene • SOPs in place current Staff Members
Cleaning takes • Manual handling • Most cleaning takes place controls:
place in general injury when building is L TU Dublin
before opening • Exposure to unoccupied: See Noonan Estates Office
of building by hazardous substances risk assessment With
Noonan Actions Noonan / other
• Spillages: slips, trips • PPE used/worn where
Cleaners applied: appointed
and falls required
L Cleaners
Who is harmed: • Lack of/inappropriate • Materials and containers
PPE adequately labelled
• Staff members
• Students • Training and information
(chemicals)
• Visitors
• Contractors
• Wet floor signage in place
when required
• Young
persons • Adequate and designated
• Pregnant storage area for cleaning
women materials and equipment
• Postgraduates • Use of appropriate
• People with cleaning equipment
disabilities • Report defects and
hazards
45 | P a g e• Manual handling training
completed and
implemented
OPERATIONAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Waste Disposal • Waste accumulation • Recycling bins available: • Maintain standards With College Office Ongoing
& Removal • Fire paper, shredding, current Staff Members
• Sharps injuries red/green/brown bins controls:
Carried out by available on ground floor L TU Dublin
• Exposure to bodily
Noonan • See Noonan risk Estates Office
fluids
Cleaners usually assessment With
during cleaning • Manual handling Actions Noonan
injury • Waste disposed of an
segregated appropriately applied: Cleaners
• Exposure to L
hazardous substances in bins
Who is harmed:
• Spillages: slips, trips • Waste removed on a
• Staff members regular basis
• Students and falls
• Lack of/inappropriate • PPE worn/used by
• Visitors Noonan Cleaners
• Contractors PPE
• Instruction and training
• Young given to operators
persons
• SOPs in place
• Pregnant
women • Labelling of waste where
necessary
• Postgraduates
• People with • Designate waste storage
disabilities area present
46 | P a g e• Manual handling training
completed/implemented
• Equipment available for
transport of waste e.g.
trolleys
OPERATIONAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Signage and • Lack of knowledge • Emergency Exit signage • Maintain standards With College Office Ongoing
Documentation regarding safety in place current Staff Members
procedures • Emergency First-aid controls:
Who is harmed: Procedures in place L TU Dublin
• Staff members • Evacuation plan posted Estates Office
• Students throughout With
• Visitors Actions
• Safety Notice points
• Contractors applied:
posted throughout
• Young L
• Fire Action Notice Point
persons posted throughout
• Pregnant • No Smoking signage in
women place
• Postgraduates • Emergency contact
• People with numbers a Front
disabilities desk/Reception
• Refuge point signage in
place
• Safety booklets and
safety wallet cards
available
47 | P a g e• Defects reported to
Estates Office / Health
& Safety Office
OPERATIONAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Incidents • Lack of first-aid Front desk/Reception • Maintain standards With College Office Ongoing
supplies has : current Staff Members
Hazard • Lack of trained first- • First-aid kit controls:
Reporting aiders • Incident report book L TU Dublin
• Lack of knowledge of • AED Estates Office
First-aid procedure in the event With
• Emergency numbers
of an incident Actions
applied:
• No reporting of • All incidents to be
Who is harmed: L
incident(s) reported immediately and
• Staff members
• No reporting of an incident report form
• Students
hazards completed
• Visitors
• Ad TU Dublin supplies
• Contractors
available from Health &
• Young Safety Office on request
persons
• List of trained first-aiders
• Pregnant
available on the TU
women
Dublin website
• Postgraduates
• Emergency first-aid
• People with
procedure posted
disabilities
48 | P a g e• Individuals trained in use
of the AED
• Online hazard reporting
facility available
OPERATIONAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Use of Ladders • N/A • N/A • N/A • N/A • N/A • N/A
/ Working at
Height
Staff are not
permitted to use
ladders/work at
height
OPERATIONAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
49 | P a g eLone Working/ • N/A • N/A • N/A • N/A • N/A • N/A
Out of Hours
Access
OPERATIONAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Trips / Travel • Injuries • TU Dublin trip risk • Maintain standards With College Office Ongoing
• Medical emergencies assessment and • Ensure risk current Staff Members
Students travel • Accidents and guidelines in place assessments are controls:
internationally incidents • Separate trip risk carried out for each L TU Dublin
on the DT 350 assessment template trip Health & Safety
• Missing persons
Masters completed for each trip With Office
programme • Substance abuse Actions
and control measures
• Road traffic accidents applied:
implemented
Who is harmed: • Inclement weather L
• Information provided to
• Staff members • Site terrain trip participants
• Students • Chemical • Elearning programme
• Visitors • Biological available to participants
• Young • Human Factor on request
persons
• Pregnant
women
• Postgraduates
• People with
disabilities
50 | P a g eOPERATIONAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Events Hosting • Injuries • Risk assessment carried • Maintain standards With College Office Ongoing
• Accidents and out and control measures current Staff Members
College of incidents implemented controls:
Business host • Unfamiliar with TU • Emergency plans in place L TU Dublin
various events in Dublin premises and as per risk assessment Health & Safety
Aungier Street emergency plans • Report all incidents and With Office
accidents to TU Dublin Actions
Who is harmed: applied:
• Staff members L
• Students
• Visitors
• Contractors
• Young
persons
• Pregnant
women
• Postgraduates
• People with
disabilities
51 | P a g eOPERATIONAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Conferences / • Travel to and from • Taxi vouchers available to • Maintain standards With College Office Ongoing
Seminars/ • Road traffic accidents staff current Staff Members
Travel • Unfamiliar with venue • Staff obey rules of the controls:
road if driving or cycling L
• Medical emergency
• Missing persons etc. • Adequate insurance, tax
and NCT on vehicles With
Who is harmed: used for transport Actions
• Staff members applied:
• Familiarise yourself with
• Students L
local emergency
• Visitors procedures and first-aid
• Contractors arrangements
• Young • Report defects and
persons incidents to venue
• Pregnant management or Gardaí
women where necessary
• Postgraduates • Approval sought from
• People with Line Manager as per TU
disabilities Dublin procedures e.g.
authorisation forms
52 | P a g eOPERATIONAL
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Storage • Inadequate storage • Safe access and egress • Maintain standards With College Office Ongoing
• Improper storage • Storage avoided above current Staff Members
Storage area • Inadequate space for shoulder height where controls:
provided in the safe manual handling possible L TU Dublin
basement for • Items stored appropriately Estates Office
• Poor housekeeping
the College of With
• Slips, trips and falls • Items segregated where
Business Actions
• Unsafe access and necessary
applied:
Who is harmed: egress • Storage units secure and fit L
• Inadequate lighting for purpose
• Staff members
• Students and/or ventilation • Locking system in place
• Visitors • Step ladder available for
• Contractors
accessing higher shelving
units
• Young
persons • Staff trained in manual
• Pregnant handling and apply
women training: see ‘Manual
Handling’ also
• Postgraduates
• People with • Appropriate signage in
disabilities place
• Items not stored in
walkways
• Defects reported
immediately
• Adequate lighting and
ventilation in place
53 | P a g eHUMAN FACTORS
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Sensitive Work • Harm to Mother, • Risk assessment carried • Maintain standards With College Office Ongoing
Groups: unborn child or out for pregnant current Staff Members
breastfeeding baby employees/students and controls:
Pregnant • Physical risks control measures L TU Dublin
Employees • Chemical risks implemented as identified Health & Safety
/Students & and necessary by Health With Office
Nursing & Safety Office Actions
Mothers • Room available (Room applied:
225, TU Dublin, Kevin L
Street) available for
resting, breastfeeding and
expressing milk
• Follow medical advice
54 | P a g eHUMAN FACTORS
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Sensitive Work • Injuries • Induction process • Maintain standards With College Office Ongoing
Groups: • Accidents and completed by School current Staff Members
incidents • Induction available from controls:
Young Persons • Lack of training and the Health & Safety L TU Dublin
experience Office on request Health & Safety
No • Elearning available from With Office
• Lack of familiarity with
circumstances / Health & Safety Office Actions
TU Dublin work
events where applied:
environment, work • Training and supervision
young people L
practices and given
are present
emergency plans • TU Dublin Child
except where a
student starting • Physical risks Protection Policy in place
his/her course • Chemical risks • TU Dublin emergency
is 17 years old. • Biological risks plans in place
• Hours of work • All incidents are reported
to TU Dublin
• Student support services
available
• Garda vetting in place
55 | P a g eHUMAN FACTORS
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Sensitive Work • Lack of access/egress • TU Dublin Disability • Maintain standards With College Office Ongoing
Groups: • Difficulty with Office send information current Staff Members
evacuation to TU Dublin Health & controls:
People with • No risk assessment Safety Office L TU Dublin
Disabilities (RA) completed • Risk Assessment carried Disability Office
out by the Health & With
Safety Office Actions TU Dublin
• Personal Emergency applied: Health & Safety
Egress Plan (PEEP) L Office
completed where
necessary
• Reasonable
accommodation
identified in risk
assessment
• Lift present and in
working order
• Disability Support
Service available
• Disabled toilet: ground
floor: location marked on
building maps
• Induction and Elearning
available from the Health
& Safety Office on
request
56 | P a g eHUMAN FACTORS
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Sensitive Work • Lack of experience • Induction available (in • Maintain standards With College Office Ongoing
Groups: • Lack of training person or online) from current Staff Members
• Injuries Staff Development, controls:
New Recruits including a Health & L TU Dublin Staff
• Accidents and
(staff members) Safety section Development
incidents
• Health & Safety With Office
• Lack of training and Actions
experience eLearning available from
the Health & Safety applied: TU Dublin
• Lack of familiarity with L Health & Safety
Office
TU Dublin work Office
environment, work • Line Manager gives
practices and induction for School
emergency plans • Mandatory training to be
completed as soon as
possible after recruitment
• School SOPs in place
and communicated to
new recruits
• Training and supervision
in place by management
57 | P a g eHUMAN FACTORS
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Sensitive Work • Lack of experience • Induction available from • Maintain standards With College Office Ongoing
Groups: • Lack of training the Health & Safety current Staff Members
• Injuries Office on request controls:
Undergraduates • Elearning available from L TU Dublin
• Accidents and
& Health & Safety Office Health & Safety
incidents
Postgraduates • Emergency procedures in With Office
• Lack of familiarity with Actions
TU Dublin work place for Aungier Street
applied:
environment, work • First-aid facilities
L
practices and available
emergency plans • Safety induction given by
• Remote working lecturers where required
• Task-specific
instructions/
demonstrations provided
by staff where required
• Student support services
available
Postgraduates only:
• Induction available (in
person or online) from
Staff Development,
including a Health &
Safety section
58 | P a g e• Mandatory training to be
completed as soon as
possible after recruitment
• Ensure plans in place
with School where
remote working takes
place
59 | P a g eHUMAN FACTORS
Control Measures Risk
Risk(s) Associated / Further H/M/L Person(s) Target Date /
Ref Hazard Description Current Controls Actions Required (with Responsible Status
controls)
Stress • Physical health effects • Communication between • Maintain standards With College Office Ongoing
• Mental health effects staff and management current Staff Members
• Behavioural effects • Employee Assistance controls:
Who is harmed: Programme (EAP) in L
• Cognitive effects
• Staff members place
• Workload With
• Students • Occupational Stress
• Visitors Management Policy & Actions
• Contractors Procedures in place applied:
• Young L
• Risk Assessment carried
persons out by management
• Pregnant • Training courses available
women on Stress Management,
• Postgraduates personal skills etc. to staff
• People with • Student services and
disabilities Student Counselling
available
60 | P a g eYou can also read
