College of the Canyons Coronavirus Update Webinar - Noon, Thursday, March 18, 2021
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College of the Canyons
Coronavirus Update Webinar
Noon, Thursday, March 18, 2021
1
Today’s Agenda
• Welcome and Updates – Dr. Dianne G. Van Hook, Chancellor
• Return to Campus Updates – Dr. Dianne G. Van Hook, Chancellor
• Instructional Updates – Dr. Omar Torres, Vice President, Instruction
• Student Services Updates – Dr. Jasmine Ruys, Vice President, Student Services
• Business Services Updates – Ms. Sharlene Coleal, Vice President, Business Services
• Canyon Country Campus, Grants & Research Updates – Dr. Ryan Theule, Vice President,
Canyon Country Campus
2
2021 Exemplary Program Award Chancellor’s Updates
• The College of the Canyons noncredit program was presented
an Honorable Mention award by the Academic Senate for
California Community Colleges’ 2021 Exemplary Program
Award.
• The award was presented virtually on Jan. 19, 2021 at the
Board of Governors for California Community Colleges meeting.
• Sponsored by the Foundation for California Community
Colleges, the Board of Governors created the Exemplary
Program Award in 1991 to recognize outstanding community
college programs.
• In light of the ongoing COVID-19 pandemic, the Academic Senate chose “Equitable Practices in a
Virtual Educational Environment” as the theme for this year’s 2020-21 Exemplary Program award.
Congratulations to Garrett Rieck and
The School of Personal and Professional Learning!
3
Open Office Hours Chancellor’s Updates
Stay tuned for Open Office Hours dates and times!
• Appointments are available to meet with me by office, by phone or Zoom.
• The Chancellor’s Office is staffed between the hours of 7:30am to 5:30pm, Monday
through Friday.
• Our office will do their very best to accommodate your preferred meeting time and
will follow-up with a confirmation e-mail.
4
Coronavirus Update
Los Angeles County Department of Public Health announced on Monday,
March 15th that the County has now met the threshold for the “red tier”
assignment according to the state’s Blueprint for a Safer Economy.
• To stay in the red tier, County case rates must be at or below 7 new cases per 100,000
with test positivity rate at or below 8% for two weeks.
• This week, the County’s adjusted case rate is now 4.1 cases per 100,000 people with a
test positivity rate of 2.0%.
• The state’s structure allows counties to be more restrictive and move more slowly than
the state in reopening if they wish. For example, in the red tier, the state allows retail to
operate at 50% while some counties already in the red tier have chosen to open retail to
25% capacity.
• Additional details at CDPH website: Blueprint Activity and Business Tiers March 2021
(ca.gov) .
5
Coronavirus Update - Red Tier Guidelines
Indoor dining with modifications
• Max 25% capacity or 100 people – whichever is fewer
• 8 feet distancing between tables – one household per table with a limit of 6 people
Outdoor dining with modifications
• Expand from one household up to 6 per table to members from 3 households (up to six people) per table.
Movie theaters
• Indoor operations allowed at 25% capacity or 100 people, whichever is fewer – reserved seating required
Gyms, fitness centers, and yoga studios
• Indoor operations allowed at 10% capacity, climbing walls open, gyms can offer personal training, masking always
required.
Museums, Zoos, and Aquariums
• Indoor capacity at 25%
Additional details at: https://covid19.lacounty.gov/covid19-news/
6
Coronavirus Update Colleges and Universities
LA County Department of Public Health updates for Colleges:
• Colleges will open based on each campus’ capacity and ability to operate in a safe manner.
• It is greatly recommended to have outdoor class instruction whenever possible.
• In alignment with the state, indoor lecture halls and art galleries will be allowed at 25% capacity, or 100 students total, whichever is smaller. It is
recommended to continue to offer virtual or asynchronous studies so students can continue to learn.
• Libraries will be allowed at 25% capacity to offer study and support sessions and dining services are open based on county guidelines.
• Indoor dining is allowed at 25% of the dining hall or 100 students – whichever is smaller, but outdoor dining is still recommended.
• LACDPH hopes to have most students vaccinated by the end of the semester.
• International students can come as soon as institutions can offer in-person credit courses.
• Outside events are allowed at 25% capacity with all protections (face coverings, social distancing).
Additional information at the IHE health order appendix:
http://publichealth.lacounty.gov/media/coronavirus/docs/protocols/Reopening_HigherEducation.pdf
7
Vaccine Update
Vaccination of the education sector began in March:
• County-run Mega-PODS will have vaccine appointments for Institutes of Higher Education staff and
faculty on starting on Friday, March 19th, 2021.
• Appointments slots were released March 15th and can be accessed on the My Turn website
at: https://myturn.ca.gov.
• There is no access code needed to sign up for appointments.
• Due to limited supply, Institutes for Higher Education appointments are expected to fill up rapidly.
If appointments are filled, all staff who live or work in Los Angeles County also have access to
vaccination appointments through community vaccination sites.
• Visit http://VaccinateLACounty.com and click on “How to Make an Appointment” for more
information.
8
Coronavirus Communications
• The District’s COVID-19 Containment, Response and Control Plan continues to be updated on the PIO
website: https://www.canyons.edu/administration/pio/notices/index.php
• The Return to Campus Coalition, which includes members from all employee groups, as well as
student representatives, continues to meet. This group is working on building scenarios for a phased
in return to campus this fall, which are dependent upon:
ü Having received the authorization from the County to return to broader in-person classroom teaching; and,
ü Our ability to maintain required health and safety protocols.
• The Coalition has been working closely with Instruction, Student Services, Facilities, IT, Business Services,
and HR to plan for a return to campus beginning later this spring followed by summer and fall.
• Plans for Late Start and Summer 2021 could include bringing back Athletics as well as some lecture classes.
• Plans for Fall 2021 could include bringing back the following (pending State/County approvals):
• Essential Infrastructures
• Hard-to-convert labs
• Continuing Education: ESL, GED, and Citizenship
• Athletic classes
• Some lecture classes
• Dual Enrollment/College NOW
9
Instructional Updates
Updates on the following topics:
• Enrollment Management Update for Spring 2021
• Importance of State/County Regulations and Anticipated Steps Forward
• Why Are We Different from K-12?
• Summer 2021 Registration and Plans
• Fall 2021 Schedule Production
• Return to Campus Lecture/Lab Spaces Preparation and Work with Consultants
• Anticipated Winter and Spring 2022 Preparations
• Emerging OnlineLIVE Modality and Impacts to Scheduling
• Program/Budget Review Allocation and Preparations for Next Year.
10Women’s History Month Student Services Updates
www.canyons.edu/mcc
Film Discussion - Hidden Figures March 18, 2021
Women in STEM March 19, 2021
Film Discussion - I A Woman March 22, 2021
Women in Sports March 23, 2021
Lifting as we Climb - Women and
Social Justice March 24, 2021
Open Mic Night - cul de sac March 24, 2021
Women's Conference (# of events) March 25-27, 2021
Film Discussion - The Women's List March 29, 2021
"The Witch is Back" An Intersectional
Feminist Analysis of Witches in Pop
Culture March 31, 2021
11Federal COVID Grants Student Services Updates
• Over $3.1 million in CRRSAA Emergency Relief Grants disbursing
immediately.
• $1,500 grants were disbursed on March 4th to over 2,000 Pell
recipients enrolled for winter/spring 2021.
• Students can receive only one CRRSAA Emergency Relief Grant per
academic year.
• Students who have been automatically awarded a CRRSAA
Emergency Relief Grant are not eligible to apply.
• CRRSAA Emergency Relief Grant funding is limited.
• Applicants will be awarded grants as long as funds remain available.
• Application is now open for our students on our financial aid website:
www.canyons.edu/COVIDGrant
12Student Services Updates
Athletics – Return to Conditioning
Conversations are currently underway with Athletics to bring
back athletes this spring to resume conditioning through
summer.
• The first steps are to review and update the COVID
Athletics Return to Campus Procedures and develop a
checklist.
• Next steps will be:
• Secure a contract with a COVID testing company.
• Create an MOU for returning to campus with our unions.
• If all goes according to plan, a tentative return to campus
date is April 12th, 2021.
• This date is flexible as we need to accomplish the checklist
to ensure that everyone can return safely.
13Student Services Updates
Student Health and Wellness Center
• Look out for emails from Larry Schallert from the Student Health
and Wellness Center.
• March 25, 2021 – Movies for Mental Health - Art with Impact
• Ask the Psychiatrist
• Mental health awareness events in upcoming months
• Services are available online!
studenthealthcenter@canyons.edu (661) 362-3259
14Job Fairs Student Services Updates
Free and open to COC Students, Alumni and Guests.
Free and open to COC Students, Alumni and Guests.
Register below for each day of the Focused Job Fair you plan to attend:
Register below for each
HEALTHCARE day of the
PROFESSIONAL
SERVICES Focused
HOSPITALITY Job FairEDUCATION
APPLIED
TECHNOLOGY you plan to attend:
April 20th April 21st April 23rd April 28th April 30th
PROFESSIONAL APPLIED
HEALTHCARE SERVICES HOSPITALITY TECHNOLOGY EDUCATION
April 20th April 21st April 23rd April 28th April 30th
15Canyons Promise Student Services Updates
Update on our current cohort of Canyons Promise students
Cohort Fall 2020 Spring 2021
First Year 1,387 students 1,268 students We did have roughly 300
(started in Fall 2020) students decide not to
start in Fall 2020
Free and open to COC Students, Alumni and Guests.
Second Year 636 students 594 students Congrats to our students
(started in Fall 2019) Register below for each day of the Focused Job Fair you plan to attend: who completed their
PROFESSIONAL APPLIED studies with us in fall.
HEALTHCARE SERVICES HOSPITALITY TECHNOLOGY EDUCATION
April 20th April 21st April 23rd April 28th April 30th
16Student Services Updates
Canyons Promise
The Fall 2021 sign-up for Canyons Promise is now open!
• Visit www.canyons.edu/promise for the deadlines and requirements.
• Deadline for students to sign up is May 1.
• Students will have their first 2 years of college (enrollment fees and student fees) paid.
Free and open to COC Students, Alumni and Guests.
• The students are also supported by counselors, support services, and a community of
Register below for each day of the Focused Job Fair you plan to attend:
students also going through their first year of college.
PROFESSIONAL APPLIED
HEALTHCARE SERVICES HOSPITALITY TECHNOLOGY EDUCATION
April 20th April 21st April 23rd April 28th April 30th
17Student Services Updates
Virtual Financial Aid
Application Workshops
• Application workshops are held every
Tuesday and Thursday from 3-4pm.
Free and open to COC Students, Alumni and Guests.
• We have Zoom sessions set up to help
Register below for each day of the Focused Job Fair you plan to attend:
students apply to the college.
PROFESSIONAL APPLIED
HEALTHCARE SERVICES HOSPITALITY TECHNOLOGY EDUCATION
• We know the application and FAFSA can be
April 20th April 21st April 23rd April 28th April 30th
confusing – these sessions are designed to
help the student through our processes to
become a student.
18Student Services Updates
ASK ME!
• Now available on our website under the
Students, Future Students, and multiple
sites for students.
• Provides a quick reference for students to
Free and open to COC Students, Alumni and Guests.
reach out to the differentRegister
student services
below for each day of the Focused Job Fair you plan to attend:
offices. HEALTHCARE
PROFESSIONAL
SERVICES HOSPITALITY
APPLIED
TECHNOLOGY EDUCATION
April 20th April 21st April 23rd April 28th April 30th
• A link to this page is now in Canvas as well.
19Business Services
CONTRACTS, PROCUREMENT & RISK MANAGEMENT
HOW TO MAKE COVID-19 EMERGENCY PURCHASES AND RECEIVE REIMBURSEMENT
o OPTION 1: Colleague/Datatel Requisition:
§ Use normal purchasing process (if able to).
§ Provide additional justification in the requisition as to how it relates to COVID-19.
§ Pick up items on campus - they cannot be delivered.
o OPTION 2: Direct Pay Expense Reimbursement:
§ Criteria - Item must be:
• Critical to respond to COVID-19 issues, including working remotely, and
• Not available through the normal purchasing process, and/or;
• Needed sooner than can be obtained through normal process.
20Business Services
CONTRACTS, PROCUREMENT & RISK MANAGEMENT
• We’re going DIGITAL! An online Request for Contract (RFC) Form is coming!
• Demo will be provided at the Crash Course in Contracts Workshop on March 23rd.
• Sign up for Workshop #236S on the Frontline website
21GRANTS AND CATEGORICAL ACCOUNTING
Business Services
THE DISTRICT HAS RECEIVED THE FOLLOWING CORONAVIRUS FUNDING
HEERF I
Minority Serving
HEERF I Funding HEERF II Funding HEERF III Funding Institution COVID Federal COVID State TOTAL
Allocations
Student Portion $ 3,163,367 $ 3,163,367 $ 12,861,000 $ 456,100 $ - $ - $ 19,643,834
Institutional Portion $ 3,163,367 $ 11,263,833 $ 12,861,000 $ - $ 801,150 $ 983,442 $ 29,072,792
$ 6,326,734 $ 14,427,200 $ 25,722,000 $ 456,100 $ 801,150 $ 983,442 $ 48,716,626
Amount Allocated to Date $ 6,264,946 $ 14,421,367 $ - $ 456,100 $ 801,150 $ 926,000 $ 22,869,563
$ -
Balance Remaining $ 61,788 $ 5,833 $ 25,722,000 $ - $ - $ 57,442 $ 25,847,063
22GRANTS AND CATEGORICAL ACCOUNTING
Business Services
CORONAVIRUS FUNDING
Priorities Funded
• Grants to Students
• Assistance with Food Insecurity (student grocery cards)
• Assistance with Housing Insecurity
• Technology Costs Associated with Transition to Distance Education
• Internet subsidized Cost : Faculty, Students and Staff
• Faculty Stipends
• Campus Operations and Safety & Public Health Expense
• Instructional Equipment to Socially Distance - Purchase or Lease
• Lost Revenue Due to Non-Tuition Sources
• Professional Development - Online Instruction
• Wi-Fi, Software, Digital Call Center
• Software Licensing to assist with Remote Instruction
• Increased Campus Operations
• Equipment Used for Alternate/Remote Instruction in Response to COVID
• Online Educational Resources/Zero Textbook Cost
23GRANTS AND CATEGORICAL ACCOUNTING
Business Services
What Are the Criteria for Allocation of the HEERF III Funding?
• $25,722,000 Allocated to College of the Canyons
• $12,861,000 or 50% Required for Student Financial Aid Grants
• Discretion to Develop System and Process to Allocate Funds
• No Restriction on Grants to Students Based on Immigration Status
• Prioritize Grants to Student With Exceptional Needs
• Conduct Outreach to Students Regarding Additional Financial Aid Needed
o Special Circumstances - Unemployment of a Family Member
• Financial Aid for Student’s Cost of Attendance or Emergency Costs Due to COVID-19
o Tuition, Food, Housing, Health Care, Mental Health Care or Child Care
24GRANTS AND CATEGORICAL ACCOUNTING
Business Services
What Can the Most Recent Federal Stimulus Funding Be Used For?
• “Flexible Funding Distributed Directly to Institutions of Higher Education to Help With
Immediate Needs Related to Coronavirus, Including:”
o Defraying Expenses Associated with Coronavirus
§ Lost Revenue
§ Reimbursement for Expenses Already Incurred
§ Technology Costs to Transition to Distance Education
§ Declining Enrollment – Related Costs to Mitigate Declines
§ Student Support Activities Authorized by HEA to Address COVID-19 Needs
§ Closure of Revenue Producing Services and Facilities
§ COVID-19 Testing, Vaccination, PPE and Classroom Retrofits
§ Indirect Costs for Administrative Costs Associated with HEERF III Distributions
25GRANTS AND CATEGORICAL ACCOUNTING
Business Services
What CAN’T the Most Recent Federal Stimulus Funding Be Used For?
• Similar to previous HEERF Funding, no Institutional Portion awards may be used
to fund:
o Contractors for the provision of pre-enrollment recruitment activities
o Marketing or recruitment
o Endowments
o Capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship
o Senior administrator or executive salaries, benefits, bonuses, contracts, incentives
o Stock buybacks, shareholder dividends, capital distributions, and stock options
26Canyon Country Campus (CCC)
CCC / Grants / Research Updates
• Automotive Tech & Construction Tech are two essential infrastructure programs offered in
laboratory settings at CCC this spring, with additional activities beginning this sixth week.
• CCC and the Math/Science Division continue to partner on community engagement even while
remote, with engaging Science Talks each month. This Friday features “Everyday Chemistry
Impacts – Cures and Beyond,” noon to 1:30 pm. Info at canyons.edu/ccc
Grants Development
• Amber Cole (Director, Grants Development) continues to meet departments and identify needs.
Please reach out if you have not yet connected or to participate in the next workgroup.
Institutional Research, Planning, & Institutional Effectiveness (IRPIE)
• Regularly updated data resources at canyons.edu/data include interactive Tableau visualizations,
links to disaggregated student success data, and resources to inform planning.
• Be sure to check out the latest briefs and reports, including: Impact of AB 705 on English,
COVID19 Student Experiences Surveys, and Degree Completion 10-year trend.
27Next Webinar
Join us
Noon – April 15
for our next webinar April
https://canyonsonline.zoom.us/j/98342320053
15
This Photo by Unknown Author is licensed under CC BY-SA
Today’s webinar was recorded
and will be posted at
www.canyons.edu/news
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