#Bookkeepcon21 TAKING CARE OF BUSINESS - Become a sponsor or exhibitor at #Bookkeepcon21 and showcase your brand to New Zealand's leading ...
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#Bookkeepcon21 TAKING CARE OF BUSINESS Become a sponsor or exhibitor at #Bookkeepcon21 and showcase your brand to New Zealand’s leading bookkeeping professionals. Release date: November 2020
The Executive Committee of the Institute of Certified
NZ Bookkeepers would like to invite you to sponsor our
next annual conference - #Bookkeepcon21.
The 2021 event is being held at Energy Events Centre in
Rotorua on 30 and 31 July with a predicted attendance
of 200+ delegates.
#Bookkeepcon21 promises to be an exciting and insightful event,
offering a great opportunity to meet with leading professionals
in the industry while delivering a diverse and innovative
programme.
Bookkeepers are important to New Zealand’s economic success.
Their engagement with the Small to Medium Enterprises sector,
and their rapport with the accounting profession, is helping NZ
business thrive and ensure compliance is at an optimum level.
ICNZB are offering you a diverse range of sponsorship packages
to give you the opportunity to be involved, and have access
to a national gathering of bookkeepers and like-minded
professionals.
Please do not hesitate to contact us if you wish to discuss any of
the packages available.
Rotorua, New Zealand
Region: Bay of Plenty
Founded: 1883
Population 77,300
Nicknames: Sulphur City,
Roto-Vegas
2 3
The New Zealand
Bookkeepers Association
Inc is an incorporated
society registered under the
Incorporated Societies Act
1908 and is represented by an
Executive Committee.
The Association, which trades
under the name Institute of
Certified NZ Bookkeepers
(ICNZB), was registered on 15
July 2010 and celebrated its
10th birthday in 2020.
MISSION STATEMENT
Empowering Bookkeepers to be trusted and valued
business professionals
VISION STATEMENT
The leading professional body for bookkeepers in
New Zealand; setting the standards while providing
guidance and support to our community
OUR CORE PURPOSE
To drive industry standards, advocate for the
profession and provide a supportive community for
our members
4 5
#Bookkeepcon21
Rotorua Energy Events Centre
30 - 31 July 2020
Delegates, exhibitors and sponsors at #Bookkeepcon20
Taking care of business Key benefits
ICNZB are now seeking commercial, corporate and public sector partners with whom
we can form long term relationships to continue building on the excellent work that we Exposure to over 500
do, and to develop mutually beneficial professional partnerships, where we can expand
horizons and opportunities for each other.
members nationally
The 2021 conference is themed “Taking Care of Business” and aims to recognise the Access to 200+ event delegates
significant contribution and assistance that bookkeepers in New Zealand have provided
following the struggles of business arising from the global pandemic.
Corporate goodwill from the
Bookkeepers in New Zealand have been at the heart of small and medium businesses,
supporting them at a grass roots level. They ensuring their clients systems and processes
marketplace
are robust and current, provide accurate data with which clients can make sound business
decisions with, and assist businesses with their compliance obligations. This position Relationship building
has shown bookkeepers are uniquely placed to facilitate the recovery of small to medium
enterprises in New Zealand in the wake of the halt on trading imposed during the Alert Level Increased brand awareness
4 lockdown in early 2020. It demonstrates that bookkeepers are “Taking Care of Business”.
and acceptance
ICNZB would now like to invite expressions of interest from organisations who are supportive
of the conference theme, and of the important role bookkeepers play in the business
environment.
Demonstration of products
How you can connect Increased business potential
You can select from a variety of sponsorship packages, or work with us to customize
offerings to fit your specific needs (within reason). Our sponsorship packages are priced
competitively and designed to showcase your contribution to their maximum potential. Enhanced company profile
Elevate your brand
We are offering you an opportunity to build your organization’s presence among this
Direct access to an audience
expanding and influential group. As a sponsor, you will align with the nations most consisting of your clients –
respected bookkeeping association, demonstrate your commitment to excellence, and enjoy
a generous package of marketing benefits that give you direct access to our membership. current and potential
* The information contained within this sponsorship proposal is correct at the time of publication, but is subject to change at our discretion as circumstances require.
7
Positioned at the edge of Lake Rotorua, the
Energy Events Centre’s Located in the central North Island, the Rotorua
district has a multi-cultural population of
approximately 77,000 people.
unique location within the picturesque Government A city of spirit and adventure — Rotorua is an
Gardens provides extensive car parking and is also iconic international visitor destination renowned
for its Maori culture, geothermal activity and
within easy walking distance of the retail precinct, sensational outdoor activity environment. Only
accommodation, restaurants, cafés and spa facilities a short drive from magnificent mountains, a
host of lakes and the Pacific Ocean coastline,
Rotorua offers a vast array of activities and a
comprehensive range of accommodation.
Downtown, there are over 250 shops and
a selection of more than 50 restaurants to
choose from. The majority of the city’s 13,000+
accommodation beds are within walking distance
of our leading venues.
This premier tourism destination is well connected
to the rest of New Zealand and the world through
a network of air and road links and is a leisurely
2.5 hour drive, or 40-minute flight from Auckland.
The Rotorua International Airport, is a mere
15-minute drive from the city centre.
Rotorua is a city filled with adventure and
excitement with endless choices to suit every
itinerary.
The Dome epitomises Napier’s Art Deco heritage
8 9
What’s on offer? Key Event Sponsor - $7,000 + GST
Become part of our sponsor family Standard sized exhibition stand and 20% off an upgrade to double size.
A 30 minute talking slot in main hall at 9:30am on Friday, 30 July 2021 with no competing schedule.
Rotating promotion on holding slides throughout the venue between talks and during breaks.
Dedicated promotional slide.
Two-page spread in conference handbook.
A conference bag insert of their choice.
Opportunity to run up to four classroom style product demonstration sessions
Through our mailing list and social media following, we (two beginner and two advanced).
have access to over 1,000 bookkeepers and like-minded Four exhibitor event passes. Add-on additional exhibitor event passes for $145 per person.
professionals. Our members range from business owners,
sole traders and employees.
Our members have clients across the platform of
privately-owned corporate business, not-for profit
organisations, and small start-ups. They are a conduit
for you to a wider community who need a vast range
of business services. By becoming part of our “sponsor
family” you would have access to a unique community to
Event Sponsor - $3,500 + GST
promote your goods and services to their clients. 20% off exhibition stands.
Our sponsorship packages are priced competitively Add-on a 30 minute main-hall presentation slot for $750 (only 3 available).
and designed to showcase your contribution to their This will be in competition with break-out sessions.
maximum potential. Promotional slide shared with all other event sponsors.
Conference sponsorship packages One-page spread in conference handbook.
A conference bag insert to their choice.
• Key Event Sponsor - 1 available valued at $7,000 +
GST Opportunity to run two classroom style product demonstration sessions
(one beginner and one advanced).
• Event Sponsors - 6 available valued at $3,500 + GST
Two exhibitor event passes. Add-on additional exhibitor event passes for $145 per person.
• Event partner valued at $650 + GST
Exhibitor packages
• Single stand package valued at $1,450 + GST
• Double stand package valued at $2,175 + GST
Additional opportunities
• Conference lunch package valued at $2,500 + GST Event partner - $650 + GST
per day (option for one or both days)
Shared promotional holding slide alongside all event partners.
• Bag inserts valued at $350 + GST
¼ page spread in conference handbook.
Add-on opportunity to run classroom style break-out sessions for $750 per session
Full details on which is included in each package follows. (first in, first served, not available if sponsors have taken all the allocated timeslot).
20% discount on conference bag inserts.
10% discount on regular exhibition stands.
11
Maximum exposure for exhibitors
With the growing popularity of the conference and an increased trade area, this year
will see our biggest and best conference yet. With that we have secured an area
specifically designed for our exhibitors, which allows them more freedom and space Floor plan
than ever before.
The Trade Hall will be exclusively located in the same space where catering will be
served. This means exhibitors are free to move around, talk and meet with each
other away from the conference activities if exhibitors choose not to attend any of
the work streams or plenary sessions.
Double stands
We have, once again, dedicated time in our heavily booked programme for delegates
to come to the Trade Hall to enable both delegates and exhibitors time to meet, talk 6, 14, 27, 35
and discover each other. Delegates will have an opportunity to visit the exhibition
stands throughout the whole conference, with the Trade Hall accessible to everyone
attending the conference.
The success of our previous conferences and, more specifically, the exhibition area
will see these limited spaces being sold out well in advance of the conference and we
strongly urge you to register your interest immediately.
What is included?
Exhibition registration includes:
Black Velcro wall
• Registration for up 2 company/organisation representatives per stand which panels
includes attendance at both days of conference. Add-on additional exhibitor
event passes for $145 per person
• An exhibitor stand sized: single stand 3m x 3m, double stand 6m x 3m (four only
available)
• A trestle table and two chairs per stand
• Spotlight and power to each stand
• Access to plenary sessions you may wish to attend
SPECIAL OFFER - LIGHTNING TALKS*
We have a limited number of opportunities for our exhibitors to get on stage and
present a two minute sales pitch directly to our delegates promoting your product/
business. This is a unique opportunity designed to encourage our delegates to visit
your stand.
* These are offered on a first come, first serve basis 13
Additional sponsorship opportunities
In addition to the Event Sponsor packages, there are a variety of additional opportunities to associate
your business, through the following functions and items.
Conference lunches
Lunch breaks are an integral part of conference networking
and provide an additional opportunity for delegates to be
informed.
Our lunch sponsorship is offered in two parts – one for
REGISTER YOUR INTEREST
NOW!
Friday and one for Saturday.
Benefits of sponsoring a lunch include:
• Your sponsorship will be acknowledged in the
conference programme
• Your signage or banner will be displayed prominently To register your interest in becoming part of our
at the break through a medium agreed with the
venue sponsor family, please contact the Institute of Certified
NZ Bookkeepers with details or questions on the
Conference bag inserts sponsorship package you are interested in.
There will be a limited number of bag inserts, offered on a
first-come, first-served basis.
We are happy to work with you to achieve the best
We are encouraging sponsors to find innovative result for you, and our delegates.
environmentally friendly ways to present their material for
inclusion in the conference bag.
There is a maximum of 1 x A4 page or 1 x promotional item
per insert.
E-mail: info@icnzb.org.nz
In kind donations
In kind sponsors contributions will go towards one-off’s
that will help make #Bookkeepcon21 an inspirational,
informative and memorable occasion. In return for your in
kind sponsorship package, you will receive:
• In kind status placement on our conference app
• For donations over $500, you will receive an 10%
discount on an exhibition stand (if required)
14
“Great things
in business are
never done by one
person, they’re
done by a team of
people”
~ Steve Jobs
Delegates at #Bookkeepcon20 enjoying the Xero exhibitor standTerms and conditions
The following terms and conditions are applicable to sponsors and exhibitors (“sponsorship” or “sponsors”) of #Bookkeepcon21
(“the event”), an event operated by the Institute of Certified NZ Bookkeepers (ICNZB)
Acceptance of all sponsorship applications is subject to the Communications Sub-Committee approval. The Communications Sub-
Committee further reserves the right to decline previously approved applications based on any association, direct or indirect, that
do not uphold the objectives of the conference.
Nothing contained in an sponsorship transaction for the event It is the responsibility of each sponsor to ensure that their
will be deemed to constitute a partnership, joint venture or stand and goods on display are adequately insured for
agency relationship between you and ICNZB. theft and damage. Sponsors are responsible for any injury
to persons and damage to property in the Conference
In order to confirm sponsorship of the event, a quote will be environment caused during the setting up, the operation of,
generated and issued to you. This quote must be accepted and dismantling and removal of the exhibition.
by you within 7 days. Upon acceptance of our quote, a GST
invoice will be issued and payment will be required within 7 ICNZB further reserves the right to change the format or
days of the invoice date. cancel the event as a result of mandated requirements of
ICNZB management, the venue where the event is taking
Cancellations must be made in writing. In the event of place, the Government of New Zealand or any other
withdrawal of sponsorship, please be advised that unless that jurisdiction in which the event is taking place, or any other
package is resold, ICNZB will reserve our right to retain 25% relevant authority, in relation to a global pandemic, in each
of the total price as an administration fee. If the cancellation case without liability.
is received less than 8 weeks prior to the event, no refund is
applicable. All guarantees, representations, conditions and warranties
of any nature are expressly excluded. However, nothing in
The audio or video recording of all or any part of the event these terms limits, excludes or modifies or purports to do
without express permission from ICNZB is not permitted. so, the guarantees as provided under the Privacy Act 1993
Anybody found recording without permission will be removed (as updated) and/or the Consumer Guarantees Act 1993. If
from the event. For clarity, a videographer has not been these laws impose any inalienable consumer rights then to the
engaged for this event and no videos will be made available of extent of any inconsistency with these terms, these terms are
any plenary sessions. to be read down to permit those rights.
An official photographer has been engaged for the conference. To the maximum extent permitted by applicable law, ICNZB,
These photos are the sole property of ICNZB and we have the its employees, agents and contractors will not be liable for
right to use them at our discretion. Where applicable, and personal injury or death, property damage, or any other loss
able, any direct photos relating to the sponsorship will be (including without limitation, liability for negligence, breach
shared with that party. of these terms or any other agreement), damage, cost or
expense (including, without limitation, loss of profits, business
Should your sponsorship include promotion of your logo, an interruption, loss of information, indirect, special, punitive or
insert in the conference bag, or any other item – this is subject consequential loss or damage) arising out of or in connection
to materials being received prior to the deadlines which will be with the Event. This includes and is not limited to any losses
advised to you. associated with cancellation costs relating to travel, flights,
accommodation, should the Event be cancelled.
In the event that materials, information or artwork required by
ICNZB are not received by the designated due date, their use ICNZB shall not be considered in breach of these terms to
for their intended purpose cannot be guaranteed. The value of the extent that performance of its obligations is prevented by
these entitlements will not be refunded if this is the case. an event of force majeure (including an act of war, industrial
action, civil disturbance, adverse weather conditions, natural
ICNZB strongly encourages sponsors to investigate insurance disaster, pandemic or other unforeseeable circumstances
that covers injury or damage to persons or property, medical beyond ICNZB’s control).
cover, expenses incurred in the event of a cancellation
(including loss of fees / deposits).
18 of issue: November 2020
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