University Facilities and Properties Policies & Procedures
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University Facilities and Properties
Policies & Procedures
HOUSING AND RESIDENCE LIFE
Community Living Standards
Please note: This document is revised annually and published in August prior to the start of school. You
will receive an electronic copy of the revised version at that time. We retain the right to amend, alter or
adjust these policies at our discretion.
Welcome to the residence hall communities at Tulane! We sincerely hope that you will enjoy your residential
experience and that it complements your academic and personal needs. These community standards will serve
as the foundation for each community on-campus allowing the residents to benefit fully from an active living and
learning environment.
As a member of this community you agree to abide by and support its standards. Resident Advisors, Student
Affairs Associates and Area Directors work with residents to create a positive living and learning experience
for all residents. While these individuals may enforce our Community Living Standards, this is not their primary
role. As a member of this community, the responsibility for holding all accountable to the Community Living
Standards falls to you as well. Residents are also members of the larger University community and as such are
accountable to the Code of Student Conduct that is administered by the Office of the Vice President for Student
Affairs. Depending on the circumstances, some conduct issues may be subject to sanctions and referred to the
vice president’s office and/or to the police for additional action.
We have a student conduct system covering behavior issues in and around the residence hall community. Our
approach to student conduct is pretty simple – we have a responsibility to let you know about our standards,
provide clarification as necessary, and then hold you accountable for your behavior and the choices you make.
Learning how to live in and contribute to a community takes personal effort and time. Our residence hall staff is
here to help you in your adjustment to campus life and we encourage you to seek them out as resources. Living
in a residence hall affords you many wonderful opportunities and we hope you will take advantage of them.
Every Tulane student has certain rights and responsibilities defined by the Code of Student Conduct. As members
of the residence hall, students have additional rights and responsibilities that come with residing in a living and
learning community, including:
Ø The right to study in one’s room free from unreasonable interference. One of the basic purposes of
Tulane University is to learn and apply knowledge. Unreasonable noise and other distractions inhibit the
exercise of this right.
Ø The right to sleep in one’s room and the right of access to one’s room during the period when residence
halls are officially open.
Ø The right to live in an environment free from any form of harassment or intimidation, including but not
limited to racial, ethnic, sexual and/or sexual orientation harassment.
Other rights, which should be upheld only when the exercise of those rights do not infringe upon the primary
rights of others, includes:
Ø The right to personal privacy
Ø The right to one’s own unique interests and values
Ø The right to host guests according to policy
It is the responsibility of each student to respect the rights of others as outlined in the Code of Student Conduct
and within the Community Living standards. Students will, at all times and in all activities, respect the rights
of others, take responsibility for guest behavior, exercise responsible behavior conducive to the teaching and
learning environment, and uphold the integrity of Tulane University both on and off campus.
96 • Student GuideWHAT IS COMMUNITY?
The Tulane Department of Housing and Residence Life is committed to the concept of building respectful,
involved and dynamic communities. What does that mean to you? In a word...responsibility.
Responsibility for oneself
Along with the new-found freedoms of college comes the responsibility of making choices: choices of lifestyle,
study habits, friends, relationships, social experiences, and finances. You are free and responsible for making
individual decisions that do not infringe on the rights of other residents or roommates.
Responsibility for the floor and building
Tulane students are expected to take an active role in shaping and running their residence hall environment,
planning floor and building activities and serving in leadership positions. This means participating in floor meetings
and activities, getting to know the other residents and looking out for them, and holding each other responsible
for behavior that detracts from the living environment.
Responsibility for setting standards
Each living unit at Tulane is asked to negotiate community standards. As a group, you decide how you would like
your floor to operate. University policies are not negotiable, but lifestyle habits, floor activities, facilities and safety
issues are focal points that require student participation and decision-making.
Responsibility for honor and conduct codes
When you enroll at Tulane, you agree to live by the principles set forth in the Code of Student Conduct and in the
honor codes of your respective colleges. In addition, your signature on the residence hall application indicates
your willingness to live by the rules outlined therein.
This philosophy of community development provides you with many opportunities to shape your living environment.
The residence hall staff and the residents maintain the halls together, thus allowing each individual person to
contribute to the success of their floor and building community.
COMMUNITY LIVING: STUDENT RESPONSIBILITIES
Welcome to Tulane University’s residential community! By living in a residence hall, students are a part of a
living and learning community. As a member of this community, student’s have certain rights as a resident. For
this reason it will be important to learn to compromise with others in order to maintain an environment in which
all members of the community may grow as individuals and may pursue learning as a fundamental part of the
campus residential experience. Community Living Standards are designed to assist in shaping the environment,
to protect student’s rights and assert the responsibilities student’s have to one another. As a member of the
residence hall community, students must also agree to abide by the Local, State, and Federal laws, as well as by
the Tulane University Rules and Regulations, Code of Student Conduct and these Community Standards.
ALCOHOL
Please refer to the Tulane University Student Handbook for the complete Tulane Alcohol Beverage Policy.
CIVILITY & RESPECT
Students should maintain integrity in all relationships. They should respect the dignity of others and value all
persons equally. Students should neither physically, psychologically or sexually abuse any member of this
community, nor participate in or condone any form of bigotry, harassment, intimidation or threat. This includes all
types of threats be they verbal, written, physical, psychological, direct or implied. Students also should understand
that this standard applies equally to residents, faculty, staff, guests, visitors, and other members of the University
community.
COMMUNICATION
Please check your Tulane e-mail account regularly as this is our primary means of communicating important,
time sensitive information to you. It is your responsibility to ensure that you check your e-mail for official
communication, that you fully understand messages being conveyed, and that you respond in a timely manner
to all communication from University faculty, staff or administrators.
COMPLIANCE, CONDUCT PROCEEDINGS & SANCTIONS
Please refer to the Tulane University Code of Student Conduct for the complete conduct policies and
procedures.
Student Guide • 97COMPUTER AND NETWORK USE For rules and regulations governing such issues as network bandwidth usage, e-mail dissemination guidelines, digital and proprietary software copyright, etc. please refer to the Tulane University Student Handbook for the complete Tulane Computing and Information Dissemination Policies & Procedures. CONFIDENTIALITY Although housing staff members may form bonds with students residing in the residence halls, any information presented to a housing staff member relating to the violation of university policy and/or the threat/harm to oneself or a member of the University community must be reported to the housing member’s supervisor. DISABILITY SERVICES Students with a disability in need of special accommodations should request accommodations on an annual basis through the university’s Office of Disability Services, located on the first floor, Mechanical Engineering Building, (504) 865-5113, http://www.tulane.edu/~erc/disability. DISRUPTIVE BEHAVIOR Students should not act in a manner that will disturb the academic pursuits or infringe upon the privacy rights, privileges, health, or safety of other persons. Any activity that has a negative impact on the reasonable use of residence halls by others will not be tolerated. Such activities include, but are not limited to, shouting or throwing objects from windows, ledges and balconies; standing/sitting on ledges or roof tops; the use of amplified musical instruments or drums; propping or disabling exterior doors and alarms; removing window screens or window restraining devices; damaging fire sprinkler heads; and the misuse of audio equipment. DRUGS & PARAPHERNALIA Please refer to the Tulane University Rules and Regulations for the complete Illegal Substance/Drug policy. GUESTS & VISITATION Visitation is a privilege in residence halls. Students have the right to study, to sleep, and to maintain privacy. The rights take precedence over visitation privileges, and students must at all times be considerate of these rights. I understand that I may host a maximum of 2 guests at any given time. Methods of ‘hosting’ a guest include, but are not limited to, formally registering a guest with the Area Service Desk, visitation during non-check in hours, and holding doors open for students to access the building (i.e. piggybacking, tailgating). Students must escort guests at all times. Students are responsible and accountable for the behavior of their guests and it is the student’s responsibility to inform guests of all residence hall and University policies. Guests are expected to abide by these policies and standards. By allowing individuals who are not residents of the building entry into the building, you automatically assume responsibility for this individual’s behavior and actions. Roommates (and suitemates) and must agree in advance about having guests and to the duration of their visit in the residence. Guests may not stay overnight in common areas of the residence hall. During Mardi Gras, all guests must be registered and carry a Tulane guest pass which is obtained from the Housing and Residence Life office. HALL/FLOOR MEETINGS As a member of the residential community it is important that all posted floor/hall meetings be attended. Students are responsible for all information covered, whether or not they attend these meetings. JOINT RESPONSIBILITY Students are responsible for the actions of people in their residence halls room. If a student is present in their own or any other residence hall room or area where university policies are being violated they are subject to the same disciplinary action as the resident of that room. In some situations, this may also include violations that occur within an adjoining room in a suite, regardless of whether or not the student is present in the room in which the violations occur. NOISE Noise, which is disruptive to other residents, is prohibited, both inside and outside of the residence halls, and courtesy and consideration for others is expected at all times. Noise may be deemed disruptive if it can be heard through a closed door or window regardless of the time of day. Students should be particularly sensitive to this issue during established “quiet hours” and understand that these hours extend Sunday through Thursday from 9 p.m. to 8 a.m. and 11:00 pm to 9:00 am on Friday and Saturday. Weekend quiet hours are considered to be in effect when the following day is a University holiday. 24-hour quiet 98 • Student Guide
hours go into effect during final exam periods. Violations of quiet hours during final exams may result in a fee
assessment.
Excessive noise at any hour is unacceptable and at no time should amplified sound or yelling be directed out of
or toward residents’ windows. Reasonable quietness in areas near residence halls must be maintained. Students
must respond positively and courteously to requests to reduce noise and to respectfully approach others with
requests for noise reduction.
PERSONAL RESPONSIBILITY
Students will take responsibility and be accountable for their behavior and for the choices they make as a
member of the residence hall community. Students should not engage in behaviors that could endanger others
or themselves in the community. In addition, students are encouraged to report violations of the Code of Student
Conduct and of these Community Standards.
ROOMMATE & SUITEMATE AGREEMENTS
Students will complete a Roommate Agreement with roommate(s) (and suitemates) during the first three weeks
of classes and when changing rooms. These will remain on file with the Area Director and should serve as the
basis of understanding for roommates.
VACATING RESIDENCE HALLS
Residents must vacate their residence hall room according to the posted schedule, it is expected that students
vacate no later than 24 hours after their last final exam. A fine will be assessed to residents not checked out in
the proper manner. An additional fine will be assessed to residents not vacated by the scheduled closing of the
residence halls. Please contact your residence hall staff if you have questions about vacating you room.
COMMUNITY LIVING: CAMPUS FACILITIES & SAFETY
Students are held directly and financially responsible for keeping their room and its furnishings, as well as
hallways and other common areas, clean and free from damage and to cooperate with roommates in the common
protection of health, safety, and property. Students are financially responsible for damages or losses that occur to
the property of other students or the University which are caused by their actions, carelessness, or negligence.
ROOM FURNISHINGS, APPROVED APPLIANCES & PROHIBITED ITEMS
ROOM CONDITION, FURNITURE & FIXTURES: Students may not alter the condition of the room’s painted
surfaces, floors or finished surfaces (desks, furniture, built-ins, bookcases, etc.). Students are not allowed to
paint any wall or surface within their room and they are not allowed to replace or repair carpet within their room.
Students are also not allowed to perform any repair or renovation work within the residence hall. Students should
not remove or relocate furniture from student rooms, lounges, or other residence hall areas, or other University
buildings or grounds. Waterbeds and modifications of intended use of room furnishings are not allowed.
APPROVED APPLIANCES: Students may have the following within their room: a mini/small refrigerator
less than 5 cubic feet, popcorn poppers, coffeepots, hot pots, or university-sanctioned microwave-refrigerator
combination. (Aron Apartments may have a personal microwave).
PROHIBITED ITEMS: candles, dartboards, incense, halogen lamps, kerosene lamps, open-coil heaters and
cooking elements, waterbeds, hookahs, drug paraphernalia, satellite dishes, grills, non-university microwaves,
non-university installed A/C units, ceiling fans, any item described in the weapons section of this document, pets
(non-poisonous fish are acceptable if not more than one tank in a residents room with a maximum tank size of 10
gallons. It is the responsibility of the “Campus Cats Project” to feed the feral cats only in designated areas and
students should not to feed them)
HOLIDAY DECORATIONS: Fire and safety rules stipulate that these must not hang from or touch any light
fixtures or fire safety equipment. Only three strands of lights can be linked together per electrical outlet, a n d
live holiday trees are not permitted. Decorations should not block doorways or windows. Any organic materials
used for holiday decorations (ex. pumpkins / jack-o-lanterns) must be disposed of in a timely manner to avoid
damage due to decay.
BALCONIES & LEDGES & WINDOWS
It is dangerous and against policy to drop, suspend, throw, or shoot anything from a balcony, window, or ledge—
this includes cigarette butts, garbage, and Mardi Gras beads. No one is permitted on roofs or ledges. Also
furniture, hammocks, and bicycles are not allowed on balconies and residents may not place anything (e.g.,
furniture, satellite dishes, boxes, signs, etc.) on the roofs or ledges of University buildings. Residence Life staff
may remove any object obstructing egress from balconies, ledges or hallways. Students should not remove and/
or damage the windows, screens, or window restraining devices in residence hall rooms.
Student Guide • 99BICYCLES & MOTORIZED VEHICLES
Bicycles should be stored outside in appropriate bike racks provided by Tulane University. With the exception
of winter breaks, students may not store bicycles indoors. All bicycles must be registered with the Tulane Police
Department and properly display a valid Tulane bicycle registration sticker. Registration is free of charge and
required by the University. Unregistered bicycles will be removed by the Tulane Police Department, and may be
returned to the student upon registration.
ELEVATORS
Students should not tamper with nor misuse University elevators and should report any tampering or misuse to
their Resident Advisor, service desk, or other Residence Life staff immediately. This includes over-crowding the
elevators, which may cause the elevator to malfunction. It is very dangerous to tamper with elevator equipment
including the overhead lighting and mechanical/directional outlets.
FIRE SAFETY
Students should practice effective fire safety at all times by exercising prudent judgment and following fire safety
guidelines established or revised for residence halls. Students should use fire alarms, fire extinguishers, fire exits,
fire sprinklers, and related equipment only for their fire fighting purposes. Students should not hang or suspend
anything on a fire extinguisher or sprinkler outlet and should understand that they will be responsible for
any damage caused thereby. Students should exit a building as soon as a fire alarm sounds. Failure to do so
will be considered a violation of University Code of Student Conduct. Additionally, Tulane University is required
by city code to hold a specific number of unannounced fire drills each semester.
HALL SPORTS & GAMES
Sports, horseplay, or physically active games inside the residence hall, including but not limited to hockey, golf,
rollerblading, Frisbee tag, bowling, and water fights are not allowed. Additionally, students should refrain from
playing sports/games outside the residence hall when or where it presents the possibility of injury, damage to
persons or property, or excessive noise.
KEYS AND ACCESS CARDS
Students are responsible for keys/access cards and should not lend or permit others to use their keys or Tulane
ID at anytime. Students should immediately report lost or damaged keys/access cards according to Housing
procedures.
Students who are locked out of their room should go to their area service desk to check out a loaner key or
receive a temporary access code/card and should return loaner keys and cards within 24 hours. Students will
be assessed a $90 charge for lost keys or a $20 charge for lost access cards or failure to return loaner keys or
cards within 24 hours.
POSTING
Posters, messages, flags, message boards, and other media to be distributed within the residence halls must
be approved by the Housing department prior to distribution and/or posting in residence hall areas. Persons or
groups seeking approval should bring one (draft) copy of the proposed posting to the Housing and Residence
Life office on the first floor of Irby Hall. If the posting is approved for distribution/posting, it will be stamped with the
departmental approval logo PRIOR to being returned to the applicant for additional copies to be made. Additional
photocopies – bearing the approval stamp – should be returned to the Housing and Residence Life office. These
copies will in turn be distributed to the residence halls for distribution and posting by the Residence Life staff.
Distribution and posting is handled exclusively by Residence Life staff. Postings not bearing the approval
logo will be removed from residence hall boards, and may result in the posting’s sponsor being denied approval
in the future.
Students are free to post signs, artwork, advertisements, etc. in good taste on the exterior side of the door to
their individual room. Resident Advisors may ask students with inappropriate postings on their doors to remove
them.
PERSONAL SAFETY & SECURITY
Ø Students should actively promote safety and security within their community at all times.
Ø Students should immediately report any suspicious person(s) or activities to the Tulane Police
Department.
Ø Students should not prop open or otherwise disable the latching/locking mechanism of any door to the
building and should un-prop any door they find propped open or otherwise unsecured.
Ø Students should not permit access to the residence hall by non-residents who are not their personal
guests and should not condone others doing so.
Ø Students should keep their room/apartment door closed and locked when not in the room and understand
100 • Student Guidethat by keeping the door closed and locked at all times they can enhance the personal safety of their
roommate(s) and themselves.
Ø Students should immediately inform a member of the residence hall staff or submit a Service Wave work
ticket about any unsafe condition or behavior that threatens the safety or security of this community. This
includes malfunctioning or disable door locking mechanisms or door access card readers.
Ø Students should not to enter or exit their room or any residence hall through a window, except in the event
of fire or other similar emergency situation.
Theft of university or personal property and services in the residence halls will be subject to discipline proceedings,
referral to the judicial process, and/or criminal prosecution, including unauthorized borrowing or possession of
stolen property. Students should report any thefts to a hall staff member or to Tulane Police Department. Tulane
University is not responsible for individual student belongings and strongly encourages students to purchase
additional personal property insurance in addition to reviewing their parent’s homeowner’s policies for
possible coverage. It is the student’s responsibility to keep their room doors locked when not present.
RESPECT FOR PROPERTY & ENVIRONMENT & COMMUNITY RESPONSIBILITY
Students will respect the property belonging to other members of the community and the university. Students
should not cause damage to property and should not condone damages committed by others. Students should
promote a clean and safe environment in their residence hall, including their room/apartment, bathroom, and
common areas. Students agree to notify housing staff of any deteriorated conditions of their room and its
furnishings by submitting an annotated Room Condition Report within 48 hours of checking into the room.
Students may be billed individually or collectively for any property damages or for excessive cleaning
necessary as a result of individual resident or group behavior. For more information on damage billing,
please refer directly to the policy, available online at http://housing.tulane.edu/damage.html
SMOKING
Please refer to the Tulane University Student Handbook for the complete Tulane Smoke Free Campus Policy.
SOLICITATION
Commercial solicitation and canvassing are not permitted in residence halls, and students agree to abide by this
policy. Students should report any unauthorized solicitation activity to a residence hall staff member or to the
Tulane Police Department. Additionally, students are prohibited from operating a business from their rooms.
TRASH REMOVAL
Both trash and recycling materials from student’s room/suite must be taken, by the students, to the dumpster
and/or recycling areas designated for each building. It is a violation of our policies to leave trash in common
areas, kitchens, lounges, or common bathrooms.
UNAUTHORIZED ACCESS & USE OF COMMON AREAS
Students are prohibited from entering restricted access areas unless specifically authorized to do so by housing
staff. These areas may include but are not limited to Area Services Desks, roofs, attics, staff apartments, or
machine/storage rooms. Forced or unauthorized entry into any residence hall or resident’s room is prohibited as
well as entering a bathroom designated for the opposite sex. Group activities in common areas without proper
authorization from housing staff are also prohibited. Common lounges and study lounges may be reserved
through the Area Service Desk.
VANDALISM
Residents should take proper care of their building and its furnishings. Vandalism will bring strong disciplinary
action. Students witnessing any act of vandalism or who know the identity of the responsible person(s) should
notify a Housing and Residence Life staff member.
Examples of vandalism include, but are not limited to: water fights, removal or destruction of peepholes, tearing,
burning, or removal of posters or bulletin board displays, public urination / defecation, tampering with door or
window locks, or any other damage to University or personal property.
Housing and Residence Life reserves the right to assess residents collectively or individually for any vandalism to
the buildings, grounds, or furnishings. Pranks that result in disturbances or distress to others, or cause damage to
University or personal property (or those that foreseeable could have caused damage, disturbance, or distress)
are prohibited.
For more information on damage billing, please refer directly to the policy, available online at http://housing.
tulane.edu/damage.html.
Student Guide • 101WEAPONS
Weapons are prohibited in residence halls and on-campus. The term weapons includes, but is not limited to
firearms (or C02 cartridge guns, stun guns, pellet guns, bows-and-arrows, and sling shots); dangerous chemicals;
any explosives or explosive device including fireworks; ammunition; numchucks; brass knuckles; hunting knives;
and other materials that can be used in the endangerment of others. In unclear cases of definition, the context in
which a particular object was used will determine whether it is indeed a weapon.
LAVIN-BERNICK CENTER FOR UNIVERSITY LIFE POLICIES
Access
The Lavin-Bernick Center is open 24 hours a day 7 days a week during the academic year with Tulane card
access. The hours are abbreviated during the holidays and summer.
Alcohol
Those reserving space and planning to provide alcohol at their event are responsible for reading, understanding
and following the University’s alcohol policy. A copy of the policy is available online at http://studentaffairs.tulane.
edu/judicial/policies_procedures/alcohol.html or can be obtained from the Lavin-Bernick Center Administration/
Reservations Office. All groups using the LBC are required to use the university based catering service for food
and beverage needs.
Amplified Sound
Amplified Sound is allowed in Pocket Park Monday through Friday from 4pm to 7pm, on Saturday and Sunday
from noon until 10pm, and on University holidays from 12noon-10pm. All outdoor events are subject to compliance
with the city of New Orleans’s noise ordinance as well as any institutional specific policies. In regards to indoor
sound, consideration should be given to other facility users. All indoor events should utilize sound in such a
manner as to not disturb others. If the event will include amplified sound (i.e. drum circles, step practice, etc.)
notification must be given in advance to the Administrative/Reservations Office. In the event you are asked to
reduce the sound level, you must do so immediately. Failure to comply may result in the cancellation of any
future reservations.
Animals
No animals are permitted in the Lavin-Bernick Center except for those assisting the visually or physically
impaired.
Bicycles
No bicycles are permitted in the Lavin-Bernick Center. Unattended bicycles should be locked to bike racks
located outside the LBC. Bicycles may not be chained to railings, columns, benches or other structures.
Conflict of Interest
Tulane University has established contractual agreements with retail and service providers located within the
Lavin-Bernick Center. Due to the contractual terms of these agreements, university departments and/or student
organizations representing Tulane University are prohibited from entering into similar agreements with any like
providers. Potential conflicts of interest may include, but are not limited to, the following services:
Ø Banking
Ø Hair Styling
Ø Bookstore
Ø Catering or food/beverage service
Ø Cellular phone service
Ø Copy/Printing Center
If you have questions regarding this agreement please contact the Associate Vice President for University
Services at (504) 862-8064.
Dances
In addition to the Lavin-Bernick Center room reservation policies, the following policies apply to dance parties
events held within the facility:
• A minimum of three campus police officers will be required at this type of event. A minimum of five student
members of the sponsoring organization(s) must work as additional security staff.
• For safety and security reasons, only one ballroom may be used for parties/dances on any given date. The
maximum number of guests may not exceed 450.
• The student organization or group sponsoring the event shall provide event contact names to the
102 • Student GuideDepartment of Public Safety prior to the event. It is recommended that this information be included on the
IT along with specific times and details of the event. This information will assist Public Safety in making
their shift assignments.
• All guests must be able to present their university issued photo identification at the door. Public Safety
officers will assist and support this rule. Individuals without a college photo I.D. will be refused entry.
• Two officers will periodically patrol the area outside the event, ensuring that any non-Tulane affiliated
persons are not found loitering.
• Campus police officers will monitor occupancy levels to ensure that occupancy codes and safety regulations
are not violated.
• Events held in the Lavin-Bernick Center will end by 2 a.m.
Late Night Events
• Groups sponsoring events held in the Lavin-Bernick Center that conclude after 11:00pm will be assessed
a custodial staffing fee payable directly to Tulane University by check, or to the Lavin-Bernick Center by
Interdepartmental Transfer (IT).
• Additional public safety officers may be called to the facility at the end of the event to assist in dispersing
the crowd. If this extra support is required, it will be at the expense of the sponsoring organization(s).
Decorations
Decorating and the removal of decorations must occur during the scheduled and reserved time of the event.
Smoke, fog and bubble machines are not permitted. Use of candles, oil lamps, or incense is not permitted. Duct
tape and clear packing tape should not be used on any surface. Flowers and other decorations must arrive and
be removed during the reservation period.
Event Security
Some events will require additional security officers. If an event requires additional public safety officers the organization
or department will be notified at the time the reservation is made. The sponsoring group will be responsible for the
additional costs. Specific questions should be directed to the Office of Public Safety at 865-5381.
Fire Safety
The Lavin-Bernick Center is protected by a system of smoke detectors tied into a main building alarm. In the
event that a fire alarm sounds, patrons must proceed immediately to the nearest building exit. Once outside the
building, patrons will be asked to move to an area at least 25 feet from the exterior of the building. All building
occupants must remain outside of the building until the Department of Public Safety has given the all-clear signal,
and the building is reopened.
Open flames, including incense and candles are prohibited by Fire Code. Organizations requiring the use of
candles during formal functions may purchase battery-operated “candles”.
Food Service
Olive Blue Catering (865-5254) has exclusive catering rights in the Lavin-Bernick Center. No other catering
service may be used anywhere else in the Center. Sponsoring groups or organizations may provide their own
food and/or beverages as long as the event is not catered by a private catering company (restaurants and grocery
stores are allowed but cannot deliver directly to the LBC). If a group brings in their own food and/or beverages,
they are responsible for clean up. This includes responsibility for depositing all trash in the trash receptacles
provided. Failure to comply with this policy may result in a group being assessed cleaning charges.
Gambling
Gambling of any nature is prohibited in the Lavin-Bernick Center.
Glass Display Cases
Only registered student organizations and university departments may utilize the Lavin-Bernick Center display
cases. Each group may use a display case for a two-week period to promote upcoming events or promote
their organization/department. The name of the organization, the date, time and location of the upcoming event
(when applicable), and a contact phone number must be prominently displayed. The Information Desk Staff is
responsible for hanging and removing the posters/flyers. Items not retrieved by the end of the display period will
be recycled or discarded.
Handicap Accessibility
The Lavin-Bernick Center is ADA compliant.
Insurance and Rental Agreements
Insurance and Rental Agreements are required for various types of events. Please refer to the Administration/
Student Guide • 103Reservations Office for details. All non-affiliate groups must provide a Certificate of Insurance, clearly stating a
minimum of $1,000,000 in General Liability coverage, and naming Tulane University and its Board of Administrators
as additionally insured. The certificate of coverage must be provided at least 10 days prior to the event.
Lost and Found
The Lavin-Bernick Center operates a Lost and Found at the Information Center located on the first floor. Items
found in McAlister Auditorium and the LBC should be turned into the Lost and Found. If the owner can be
identified he/she will be contacted via phone and/or email. If you would like to find out if a lost item has been
turned in, please call 865-4000, email us at mward@tulane.edu or inquire at the Information Center.
• Items that are not claimed within 90 days will be either disposed of or donated.
• Driver’s licenses, bankcards and other forms of identification will be shredded after the 30-day period.
• Tulane ID cards will be held for 3 business days. If unclaimed after the 3-day period, cards will be returned
to Card Services located in Bruff Commons.
Parking
The University requires that all people who park their car on campus from 8 a.m. to 7 p.m., Monday through
Friday, display a valid parking permit or pay to park at a metered location. If your event will require guest
vehicle parking, please contact the Tulane University Traffic Office (865-5424) in the Office of Public Safety at
the Diboll Complex. The cost of renting space in the Lavin-Bernick Center does not include parking on campus.
The nearest public parking facility is the Diboll parking garage located at the corner of McAlister Extension and
Ben Weiner Drive. Further information regarding the garage schedule, parking fees and other available parking
locations may be viewed at https://clue.tcs.tulane.edu/projects/dps/index.cfm.
Phones
Students and visitors may use the courtesy phones located on the second floor of the facility.
Postings & Banners
Postings must be approved, stamped, dated, and hung by the Information Desk Staff and are limited to two
per authorized bulletin boards. Postings are not permitted on doors, windows, or the walls of the Center. All
postings must be sponsored by a recognized student organization or University department and the name of
the sponsoring organization/department must be printed on the posting. Postings cannot be larger than 14” x
22” and will be limited to two-weeks. Permission may be obtained to hang banners in approved spaces from the
Office of Administration and Reservations and will be hung by the Information Desk Staff. Chalking on the walls
is not permitted.
Publications
Only approved Tulane University publications may be distributed in the public spaces of the Center. The
newspaper racks located at the front entrance are designated for The Hullabaloo, the university newspaper.
Removal of Equipment
No equipment or furniture is to be removed from the Center without written permission from the Administrative
Office of the Lavin-Bernick Center.
Reservations/Cancellations/No-Shows
All meeting, booth or banner spaces in the Lavin-Bernick Center must be reserved through the Administration/
Reservations Office. Reservation policies and procedures may be viewed in full at the following website:
www.lavinbernickcenter.tulane.edu. Priority use is given to recognized student organizations and University
departments. Sponsoring groups or organizations may cancel or change their reservations twenty-four hours
in advance. A student organization is considered a “no show” if group members have not utilized the reserved
area within 30 minutes of the scheduled reservation. Please review the sanctions listed below for violations of
the “no show” policy:
• The first “no show” will result in the student organization receiving a written notice of warning from the
Administrative Office of the Lavin-Bernick Center, with a copy to the organization’s adviser.
• The second “no show” will result in the student organization losing its scheduling privileges for a period of
two (2) academic weeks. During the time of suspension, all previously approved reservation requests will
be canceled.
• The third no show will result in the organization losing its scheduling privileges for a period of eight (8)
academic weeks. During the time of the suspension, all previously approved reservation requests will be
canceled.
Reservations are not accepted for regularly scheduled academic classes, study groups, or weekly religious
services. Informal study groups are permitted in the public lounges and dining areas. Student organizations may
not reserve space during study and exam periods.
104 • Student GuideSkates, Roller Blades or Skateboards
The use of skates, roller blades or skateboards is not permitted in or around the Lavin-Bernick Center.
Smoking
In compliance with university policy, the Lavin-Bernick Center is designated a smoke free facility. In addition,
smokers must be at least 25 feet away from all public entrances and air intake ducts.
Vendors/Solicitation
Solicitation is considered any activity in which an action is requested of another individual for any purpose.
Sales, petitions, surveys and distribution of printed materials are considered solicitation under this policy.
External vendors are not permitted in the Lavin-Bernick Center unless sponsored by a university department
or a recognized student organization, and a booth/lounge area has been reserved for them by said department
or student organization. The names of the vendor and their sponsor(s) must be clearly displayed within their
reserved area. The vendor must remain within their reserved area and may not approach facility patrons or
solicit door-to-door. Contact the office of Administration and Reservations for detailed information regarding
vendor contracts, policies and/or rental fees.
Video/DVD Showings and Federal Copyright Law
Federal law prohibits the public display of copyrighted material. This includes videos and DVDs that may be
purchased or rented. Although the language is not specific, any showing of a video or DVD for social purposes
to groups could be considered a violation of federal law. To avoid such conflict and decrease the likelihood of
copyright violations, groups’ are urged not to show copyrighted material unless payment has been made to the
proper authority. For more detailed information please contact the Office of Student Programs at 865-5141.
QUAD POLICES
1. Please read and be familiar with quad policies before requesting a quad.
2. Complete the Quad Reservation Request Form at http://reilycenter.com/cgi-bin/clubsports_images/Facility%2
0Request%20Form.pdf and submit it to the Program Office at the Reily Student Recreation Center, ground level,
Suite 106.
3. For any event that would require digging or driving stakes into the ground, approval must also must be
obtained and confirmed through Facility Services, 504-865-5445.
4. Written confirmation from the Department of Campus Recreation will be emailed to the contact listed on the
Request Form.
5. The requesting organization should not promote the event until both Facility Services (if necessary) and the
Department of Campus Recreation have given written approval of the event.
Field/Quad Policies
Tulane University Departments and ASB registered Student Organizations may reserve field/quad space.
If approval has been given to an organization, they may have sound systems at events to be held in open areas
on campus. However, the organization must adhere to the policies and procedures regarding amplified sound.
For this policy, go to p. 84.
Facility Services must give prior approval for any activity that requires digging or driving of stakes into the ground.
This approval must be received from Facility Services for confirmation of the event.
For large events requiring clean up, organizations must schedule cleaning services of Facility Services, Ground
Department for an additional fee. Facility Services is also able to provide trash containers, tables, and chairs.
Facilities Services should be contacted a minimum of seven business days prior to the scheduled event to
arrange support services.
Events that need to draw power from a Tulane electrical source are required to schedule a Facility Services
Electrician to coordinate and be on site. This will also require and IT (Interdepartmental Transfer) in advance.
No vehicles are allowed on the Tulane’s Field/Quads without prior permission from Campus Recreation or
Facilities Services, Grounds Department. Should permission be granted, the sponsoring organization must have
a representative present when vehicles are moving on or off of the fields/quads.
For events requiring reserved parking spots, please contact TUPD’s Traffic Office at 504-865.-5381.
Student Guide • 105No glass containers are allowed on the fields/quads.
No trees should be used during any event to post or hang banners or signs.
Events may be cancelled due to weather and field conditions. A Campus Recreation Representative will notify
the sponsoring organization if the fields or quads are closed.
Facility Services can be contacted at 504-865-5445.
Revised 2009
Contact Department: Campus Recreation: 865-5170
106 • Student GuideYou can also read
