2019 Venues Guide www.visitguildford.com Weddings, conferences, exhibitions and more in Guildford and the surrounding area - Guildford Borough Council
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2019 Venues Guide www.visitguildford.com Weddings, conferences, exhibitions and more in Guildford and the surrounding area
Guildford is the only Purple Flag town in Surrey
and one of only 70 in the country. So your stay in
town will be safe, clean and vibrant.
2
Welcome
Guildford and its neighbouring towns and villages are an ideal location to hold
a meeting, conference or event. Choose from stylish hotels, academic
establishments or the more unusual settings provided by our stately homes or
sporting venues. Our venues guide makes it easy for you to organise anything
from a workshop to a wedding!
With excellent road and rail links, and close proximity to Heathrow and Gatwick airports, delegates
and guests can gather in Guildford, Woking, Dorking and the surrounding countryside with great ease.
Surrey is easily accessible however you choose to travel. Although London is less than 40 miles away
and approximately 30 minutes by train, the area is surrounded by rolling countryside and many
venues in this guide are in peaceful rural areas.
The beautiful countryside and picturesque villages were the setting for the London 2012 Olympic
Road Cycle Races and the Tour of Britain final leg in September 2012. Many countries chose Surrey
for their pre-games training camps so what better place to hold your own team building events.
A venue location service is available to enable you to find the ideal venues for your meeting,
conference or special event. For a FREE venue search, contact us on tic@guildford.gov.uk
or telephone 01483 444333/444396 giving full details of your requirements. Alternatively visit the
venues on our website www.visitguildford.com. We will contact all the appropriate venues featured
in this guide and let you know which ones are able to accommodate your event. We can also provide
ideas on accommodation and entertainment in the area.
Cover - Main: De Vere Horsley Estate, Middle: Surrey Sports Park, Bottom: WWF’s Living Planet Centre
Left: Guildhall, Top: Barnett Hill, Middle: Guildford Harbour Hotel, Bottom: Yvonne Arnaud
3
Parking Making the most of your stay
Car parks Surrey with its County Town of Guildford, and busy towns of Woking and Dorking, together with the
Please see the map on page 31 for many rural villages offer a wealth of experiences to package around your event. First class
town centre car park locations. entertainment, excellent shopping, rich heritage and cultural experiences are plentiful to enhance and
enrich your stay. You can even explore the surrounding countryside in the Surrey Hills Area of
Blue Badge holders Outstanding Natural Beauty for walks or cycle rides, stunning views, pub lunches and afternoon teas.
Blue Badge holders may park free
of charge in any pay and display The Guildford Tourist Information Centre can provide you with free copies of the Visit Guildford Guide
car park. which lists attractions, accommodation, and places to eat as well as useful maps and transport
Information. The Team at the Guildford Tourist Information Centre will be happy to assist you to
Park and Ride organise a full itinerary, taking in guided tours of Guildford with the Town Guides or details of
In addition to the town centre entertainment and events which coincide with your visit. Books and maps are also available or you can
car parks there are Park and Ride download the Hand Held Tours Guildford Historic Trail for iPhone or Android.
sites on a number of routes around
the edge of town – see map on More information: Guildford Tourist Information Centre, 155 High Street, Guildford, Surrey GU1 3AJ
page 31. Tel: 01483 444333 | Email: tic@guildford.gov.uk | www.visitguildford.com
Please note: High Street closed
(pedestrian area only), Mon to Fri
The following symbols are used throughout this brochure:
11 a.m. to 4 p.m., Sat 9 a.m. to 6 p.m.,
Sun 12 noon to 5 p.m.
Wedding parties Wedding licence Outdoor facilities Parking on site
For more information on public
transport in the area, please Landscaped grounds Catering on site Town centre Spa
contact the Surrey Traveline on
0871 200 22 33. Leisure facilities Theme park Incentive packages Wi-Fi available
4
Accessibility SCOTLAND
Location is key and Guildford and the surrounding county of Surrey enjoys
excellent transport links to give your event the advantage.
NORTHERN IRELAND
Although only half an hour from the capital, it still retains its individual identity thanks to its rural
setting in the North Downs. This means you can choose between town centre venues or opt for a ENGLAND
more tranquil setting in one of our more rural locations in the beautiful Surrey Hills Area of ENGLAND
Outstanding Natural Beauty. WALES
WALES
Road M25 Motorway (9 miles). The A3 links Guildford to the M25 (Junction 10).
Victoria Coach Station (40 miles). Public Transport: Rail link via Clapham Junction
to Victoria Train Station and short walk. Direct coach from Guildford.
Rail London Waterloo (41 miles). Public Transport: Direct rail link. Guildford is on the
main London Waterloo to Portsmouth line, with fast trains leaving London for
Guildford every thirty minutes.
London
Air Heathrow Airport - Terminal 4 (25 miles). Public Transport: Rail + Bus link via Woking. Waterloo
Gatwick Airport (35 miles). Public Transport: Direct rail link. Heathrow
Sea Ferry crossings from Portsmouth (45 miles). Public Transport: Direct rail link. Guildford
There are ferry crossings to Cherbourg, Caen, Le Havre, St Malo and Bilbao leaving Gatwick
from Portsmouth.
Portsmouth
Further information: www.visitguildford.com 01483 444333/444396
5
6
Weddings
Guildford and the surrounding countryside provide the perfect backdrop for a
wedding or civil ceremony.
Choose venues that are licenced to perform ceremonies for a perfect day in one single venue,
or find the perfect venue for a wedding breakfast or reception. Many of these venues have
accommodation, or you can contact the Tourist Information Centre for alternative accommodation
for your guests. Here you will find everything you need from modern, historic, large and small.
Venue Receptions/ Venue Receptions/
Licenced Licenced
Barnett Hill Yes/Yes Guildford Cathedral Yes/No
Brew House and Guildford Castle Yes/No Guildford Harbour Hotel Yes/Yes
Denbies Wine Estate Yes/Yes Guildford Pavilion Yes/Yes
De Vere Horsley Estate Yes/Yes Guildhall Yes/No
Dorking Halls Yes/No The Mandolay Hotel Yes/Yes
Electric Theatre Yes/No Merrist Wood Events Yes/No
H.G. Wells Yes/No and Meetings
Holiday Inn Guildford Yes/Yes RHS Garden Wisley Yes/No
Inside Outside Marquees Ltd Yes/No Yvonne Arnaud Theatre Yes/No
Further information: www.visitguildford.com 01483 444333/444396
Left: Guildford Cathedral, Top: Merrist Wood Events and Meetings, Middle: Barnett Hill, Bottom: Denbies Wine Estate 7
8
Exhibitions
Guildford and its neighbouring towns have vibrant business communities, and
with easy access from London and the South Coast as well as the airports,
where better to stage an exhibition!
Larger venues can take shell scheme exhibitions, while many of the hotels/smaller venues are
ideal for table top exhibitions – many have additional rooms to use for seminars on the day too.
Venue Table top/ Venue Table top/
Shell scheme Shell scheme
Brew House Yes/No Guildford Cathedral Yes/No
Denbies Wine Estate Enquire/Yes Guildford Harbour Hotel Yes/Yes
De Vere Horsley Estate Yes/Yes Guildford Pavilion Yes/No
Dorking Halls Yes/Yes Guildhall Yes/No
Electric Theatre No/Yes The Mandolay Hotel Yes/Yes
H.G. Wells Yes/Yes Merrist Wood Events Yes/No
Holiday Inn Guildford Yes/No and Meetings
Inside Outside Marquees Ltd Yes/Yes RHS Garden Wisley Yes/Yes
G Live Yes/Yes Surrey Sports Park Yes/Yes
Further information: www.visitguildford.com 01483 444333/444396
Left: Surrey Sports Park, Top: H.G. Wells, Middle: Surrey Sports Park, Bottom: Dorking Halls 9
10 Guildford Harbour Hotel
Entertainment / Events
You will find the perfect venues in Guildford and Surrey for events large
and small.
Large auditoria can be transformed for formal banquets, and many of the special
countryside venues have their own priceless additions such as stunning views or
heritage sites.
Venue Venue
Brew House H.G.Wells
Denbies Wine Estate Holiday Inn Guildford
De Vere Horsley Estate Inside Outside Marquees Ltd
Dorking Halls The Mandolay Hotel
Electric Theatre Merrist Wood Events and Meetings
G Live RHS Garden Wisley
Guildford Cathedral Surrey Sports Park
Guildford Harbour Hotel WWF’s Living Planet Centre
Guildford Pavilion Yvonne Arnaud Theatre
Guildhall
Further information: www.visitguildford.com 01483 444333/444396
Top: Inside Outside Marquees Ltd, Middle: Surrey Sports Park, Bottom: WWF’s Living Planet Centre
11© WWF-UK, Richard Stonehouse 12
Conferences / Meetings
Here you will find venues with capacities from 25-200+ and with
accommodation to hold the perfect conference for staff or clients.
Easy transport links and plenty of choice of venues with full facilities for catering, audio-visual
and lots of break out rooms, with dedicated conference and meeting staff to help you too!
Venue Acc Venue Acc
Barnett Hill Yes Guildhall No
Brew House No Guildford Pavilion No
Denbies Wine Estate Yes H.G. Wells No
De Vere Horsley Estate Yes Holiday Inn Guildford Yes
Dorking Halls No Inside Outside Marquees Ltd No
Electric Theatre No The Mandolay Hotel Yes
G Live No Merrist Wood Events and Meetings Yes*
Greenark No RHS Garden Wisley No
Guildford Castle No Surrey Sports Park Yes
Guildford Cathedral No WWF’s Living Planet Centre No
Guildford Harbour Hotel Yes Yvonne Arnaud Theatre No
Guildford Institute No Acc = Accommodation *Only in summer holidays
Further information: www.visitguildford.com 01483 444333/444396
Left: Top: WWF’s Living Planet Centre, Top: De Vere Horsley Estate, Middle: Yvonne Arnaud, Bottom: Dorking Halls
1314 Wild Wood Adventure
Team building
Surrounded by the wonderful countryside of Surrey Hills Area of Outstanding
Natural Beauty, there are lots of opportunities for team building – why not
cycle the Olympic Road Race route? Or walk along the North Downs Way?
You will also find some venues with dedicated team building, form puzzles and problem
solving, to zorbing and feeding giraffe!
Venue
Barnett Hill
Denbies Wine Estate
De Vere Horsley Estate
Guildford Cathedral
Inside Outside Marquees Ltd
Merrist Wood Events and Meetings
RHS Garden Wisley
Surrey Sports Park
Wild Wood Adventure
WWF’s Living Planet Centre
Further information: www.visitguildford.com 01483 444333/444396
Top: Wild Wood Adventure, Middle: Denbies Wine Estate, Bottom: De Vere Horsley Estate
15© Darren Pepe 16 Main: Guildford Cathedral, Top: G Live, Middle: Yvonne Arnaud Theatre, Bottom: Merrist Wood Events and Meetings
Main: Guildford Pavilion, Top: H.G. Wells, Middle: Electric Theatre, Bottom: Guildford Harbour Hotel
1718 Main: Electric Theatre, Top: Dorking Halls, Bottom: Wild Wood Adventure
Main: Wild Wood Adventure, Top: Yvonne Arnaud Theatre, Middle: Dorking Halls, Bottom: De Vere Horsley Estate
19Barnett Hill
Blackheath Lane, Wonersh, Guildford, Surrey GU5 0RF | Nearest train station: Guildford
Tel: 01483 893361 | Email: bhsales@alexanderhotels.com | www.barnetthillhotel.co.uk
Number of meeting rooms: 8 | Largest room capacity: 70 | Bedrooms: 56 | Parking: 100
Map reference: 1 Facilities:
Denbies Wine Estate
London Road, Dorking, Surrey RH5 6AA | Nearest train station: Dorking
Tel: 01306 742002 | Email: conferences@denbiesvineyard.co.uk | www.denbies.co.uk
Number of meeting rooms: 5 | Largest room capacity: 400 | Bedrooms: 17 | Parking: 300
Map reference: 2 Facilities:
De Vere Horsley Estate
Ockham Road South, East Horsley, Surrey KT24 6DT
Tel: 01483 286500 | Email: horsleysalesteam@devere.com
www.phcompanycom/de-vere/horsley-estate | Nearest train station: Horsley
Number of meeting rooms: 47 | Largest room capacity: 200 | Bedrooms: 180 | Parking: 200
Map reference: 3 Facilities:
20Dorking Halls
Reigate Road, Dorking, Surrey RH4 1SJ | Nearest train station: Dorking or Dorking Deepdene
Tel: 01306 879200 | Email: dorkinghalls@molevalley.gov.uk | www.dorkinghalls.co.uk
Number of meeting rooms: 4 | Largest room capacity: 791 | Bedrooms: 0 | Parking: 254
Map reference: 4 Facilities:
Electric Theatre
Onslow Street, Guildford GU1 4SZ | Nearest train station: Guildford
Tel: 01483 501200 | Email: enquiries@electric.theatre | www.electric.theatre
Number of meeting rooms: 3 | Largest room capacity: 200 | Bedrooms: 0 | Parking: 3
Map reference: 5 Facilities:
G Live
London Road, Guildford, Surrey GU1 2AA | Nearest train station: London Road
Tel: 01483 739050 | Email: hospitality@GLive.co.uk | GLive.co.uk
Number of meeting rooms: 7 | Largest room capacity: 1031 | Bedrooms: 0 | Parking: 205*
Map reference: 6 Facilities: *Please note there is a small charge for parking
21Greenark
Lido Road, Guildford, Surrey GU1 1HB | Nearest train station: London Road
Tel: 01483 444718 | Email: parks@guildford.gov.uk | www.guildford.gov.uk
Number of meeting rooms: 1 | Largest room capacity: 50 | Bedrooms: 0 | Parking: 30
Map reference: 7 Facilities:
Guildford Castle and the Brew House
Guildford Castle: Castle Street, Guildford, Surrey GU1 3TU | Nearest train station: Guildford
Brew House: 155 High Street, Guildford, Surrey GU1 3AJ | Nearest train station: Guildford
Tel: 01483 444751 | Email: heritageservices@guildford.gov.uk | www.guildford.gov.uk
Number of meeting rooms: GC 1/BH 1 | Largest room capacity: GC 60/BH 40 | Parking: 0
Map reference: 8 Facilities: Map reference: 9 Facilities:
Guildford Cathedral
Stag Hill, Guildford, Surrey GU2 7UP | Nearest train station: Guildford | Tel: 01483 547870
Email: events@guildford-cathedral.org | www.guildford-cathedral.org/events/venue-hire
Number of meeting rooms: 2 | Largest room capacity: 1000 | Bedrooms: 0 | Parking: 150
Map reference: 10 Facilities:
22Guildford Harbour Hotel
3 Alexandra Terrace, High Street, Guildford GU1 3DA | Nearest train station: London Road
Tel: 01483 792300 | Email: Guildford@Harbourhotels.co.uk | www.guildford-harbour-hotel.co.uk
Number of meeting rooms: 9 | Largest room capacity: 400 | Bedrooms: 183 | Parking: 50
Map reference: 11 Facilities:
Guildford Institute
Ward Street, Guildford, Surrey GU1 4LH | Nearest train station: Guildford
Tel: 01483 562142 | Email: emma@guildford-institute.org.uk | www.guildford-institute.org.uk
Number of meeting rooms: 5 | Largest room capacity: 70 | Bedrooms: 0 | Parking: 0
Map reference: 12 Facilities:
Guildford Pavilion
The Sportsground, Woodbridge Road, Guildford GU1 4RP | Nearest train station: Guildford
Tel: 0207 8205630 | Email: events@guildfordpavilion.com | www.guildfordpavilion.com
Number of meeting rooms: 2 | Largest room capacity: 180 | Bedrooms: 0 | Parking: 50
Map reference: 13 Facilities:
23Guildford parks and leisure services
Stoke Park Nursery, Nightingale Road, Guildford, Surrey GU1 1ER
Nearest train station: Guildford or London Road
Largest capacity: 5000 | Parking is dependent on venue
Tel: 01483 444718 | Email: parks@guildford.gov.uk | www.guildford.gov.uk/leisure
Guildford’s parks & outdoor spaces provide a wonderful setting for your events, team building
games, exhibitions and entertainment. Discover our many parks located close to Guildford town
centre or further afield around the Borough. Each park is different – they each have their own
identity, size and outlook and can accommodate groups from 1 to 5000
14 Stoke Park, Guildford, Surrey GU1 1ER
15 Allen House Grounds, Guilford, Surrey GU1 4HL
16 Castle Grounds, Guildford, Surrey GU1 3SY
17 Shalford Park, Guildford, Surrey GU4 8BL
18 Sutherland Memorial Park, Burpham, Surrey GU4 7JU
Facilities:
24Guildhall
High Street, Guildford, Surrey GU1 3AA | Nearest train station: Guildford
Tel: 01483 444751 | Email: heritageservices@guildford.gov.uk | www.guildford.gov.uk/Guildhall
Number of meeting rooms: 2 | Largest room capacity: 100 | Bedrooms: 0 | Parking: 0
Map reference: 19 Facilities:
H.G. Wells
Church Street East, Woking, Surrey GU21 6HJ | Nearest train station: Woking
Tel: 01483 712710 | Email sales@hgwells.co.uk | www.hgwells.co.uk
Number of meeting rooms: 6 | Largest room capacity: 600 | Bedrooms: 0 | Parking: 900+
Map reference: 20 Facilities:
Holiday Inn Guildford
Egerton Road, Guildford, Surrey GU2 7XZ | Nearest train station: Guildford
Tel: 0871 942 9036 | Email: meetings@higuildford.co.uk | www.higuildfordhotel.co.uk
Number of meeting rooms: 15 | Largest room capacity: 200 | Bedrooms: 168 | Parking: 200
Map reference: 21 Facilities:
25Inside Outside Marquees Ltd
Beautifully crafted marquees for weddings, parties & occasions, please call for more information
Units 14-15 Bookham Industrial Park, Church Road, Bookham, Surrey KT23 3EU
Tel: 01372 459485 | Email: sales@inside-outside.co.uk | www.inside-outside.co.uk
Map reference: 22 Facilities:
The Mandolay Hotel
36-40 London Road, Guildford GU1 2AE | Nearest train station: Guildford
Tel: 01483 303030 | Email: info@guildford.com | www.guildford.com
Number of meeting rooms: 8 | Largest room capacity: 700 | Bedrooms: 78 | Parking: 42
Map reference: 23 Facilities:
Merrist Wood Events and Meetings
Merrist Wood College, Holly Lane, Worplesdon, Surrey GU3 3PE
Nearest train station: Worplesdon or Guildford
Tel: 07854 274866 | Email: mwevents@guildford.ac.uk | www.merristwoodevents.co.uk
Number of meeting rooms: 7 | Largest room capacity: 80 | Bedrooms: 0 | Parking: 300
Map reference: 24 Facilities:
26RHS Garden Wisley
Woking, Surrey GU23 6QB | Nearest train station: East Horsley or Woking
Tel: 01483 212349 | Email: functions@rhs.org.uk | www.wisleyvenuehire.co.uk
Number of meeting rooms: 5 | Largest room capacity: 150 | Bedrooms: 0 | Parking: 3000
Map reference: 25 Facilities:
Surrey Sports Park
Richard Meyjes Road, Guildford, Surrey GU2 7AD | Nearest train station: Guildford
Tel: 01483 689111 | Email: events@surreysportspark.co.uk | www.surreysportspark.co.uk
Number of meeting rooms: 8 | Largest room capacity: 1080 | Bedrooms: 1500 | Parking: 500
Map reference: 26 Facilities:
© WWF-UK, Richard Stonehouse
WWF’s Living Planet Centre
Rufford House, Brewery Road, Woking, Surrey GU21 4LL | Nearest train station: Woking
Tel: 01483 426444 | Email: livingplanetcentre@wwf.org.uk | www.wwf.org.uk/venuehire
Number of meeting rooms: 7 | Largest room capacity: 152 | Bedrooms: 0 | Parking: 0*
Map reference: 27 Facilities: *There is plenty of parking nearby but none on-site
27Wild Wood Adventure
Peacock Wood, Lido Road, Stoke Park, Guildford, Surrey GU1 1HB | Nearest train station: Guildford
Tel: 0344 8800026 | Email: info@wildwood-adventure.com | www.wildwood-adventure.com
Number of meeting rooms: 0 | Largest room capacity: 0 | Bedrooms: 0 | Parking: 30
Map reference: 28 Facilities:
Yvonne Arnaud Theatre
© Darren Pepe
Millbrook, Guildford, Surrey GU1 3UX | Nearest train station: Guildford
Tel: 01483 440077 | Email: ops@yvonne-arnaud.co.uk | www.yvonne-arnaud.co.uk
Number of meeting rooms: 7 | Largest room capacity: 600 | Bedrooms: 0 | Parking: 0
Map reference: 29 Facilities:
28Left: Guildford Cathedral, Main: Guildford Pavilion, Top: G Live, Middle: Guildford Harbour Hotel, Bottom: Surrey Sports Park
29Surrey map A3046
A30
A328
Ashford
Egham
Staines A308
Sunbury
A30
Thorpe Upper
M3 Halliford Molesey
Virginia
Water 12 Hampton Court
Hampton Court
Shepperton
A244 A3050 Thames
Longcross M25
Chertsey Esher Ditton
11 Hinchley Wood
A317 Walton-On-Thames
Addlestone
A322 A244 A240
Bagshot Weybridge Claygate
M3 A307 Ewell
3
A319 A320 West A232
West
A319 Chobham Byfleet Byfleet & New Haw A3
A30
Ewell
A3046 A245 Byfleet East
Oxshott
Camberley A322 Cobham Epsom A2022
20 A245 A244 Banstead
27 Wisley Ashtead
Bisley 10
Stoke 9 Epsom Downs
A325 25 A240
A324 Woking D'Abernon A24 Tattenham Chipstead
Whytleafe
Frimley A3 Corner
M25 9 Whytleafe
Ripley South
Brookwood 22 Leatherhead Kingswood
A247 Effingham Tadworth A23
Send Junction Woldingham
Bookham
Worplesdon
A217 7 Caterham
Horsley M25
M25
A320
West Clandon East 3 Effingham A22
Ash Vale A322 A247 Horsley
A324 A246 8 Merstham M25 Oxted
West Horsley Box Hill & 6
A3100 Clandon Westhumble Box Hill A25
A323 24 A3 A242
East Clandon 2 Betchworth Hurst Green
Ash A25
A246 Dorking Reigate Redhill
A25
Wanborough London Road Dorking
Newlands West Nutfield
Guildford Corner
Corner Godstone
A31
Westcott 4
A287 Gomshall A2044
Puttenham A248 Shere Wotton M23
Shalford Albury A25
Compton Earlswood
Chilworth
Farnham A24 A22
A3 Abinger Common
1 A23
A31 Wonersh
Farncombe Bramley A217
Peaslake
A325 Holmbury St Mary Lingfield
A287 Tilford Elstead Godalming
Godalming
Holmwood
A3100 Leith Hill
M23
Frensham Milford
Gatwick Dormans
Ewhurst Ockley
A283 Hascombe Airport A264
A3 A29
Cranleigh
Cranleigh
Bowlhead Green
Bowlhead Green
Churt
Whitley
Hambledon Railway Stations
A286 A281 Motorways
Dunsfold Primary A Road
Hindhead
Chiddingfold
Chiddingfold Other A Road
Grayswood B Road
Surrey
0 2 4 miles Surrey Hills AONB
Haslemere Surrey Boundary
0 4 8 km
30Guildford map 18
28
7
14
13
10
23
11 6
15
12
26 9
19
21 5
8
16
29
17
31Organising events
Jane Evans, Chief Executive of MIA So at the outset you need answers to the
comments, “Preparation is the key to following:
success in organising your event. You What is the objective of the event?
must cover all requirements of your
How will its success be measured?
brief and some the brief fails to
mention. Making notes and keeping a What is the budget?
record will ensure you know who and
What is the event duration in days?
what should be where and when and
who is responsible for all actions.” What is the preferred date of the event?
What are the timings of the event?
Questions to ask when organising
How many delegates are expected to
an event attend?
It is crucial to ask the right questions.
What is the format of the event i.e. will
Initially, what is the event’s budget? How
breakout rooms be required and what
many people are expected to be attending?
seating arrangements are preferred?
What is the desired duration of the event and
what time of day should it begin and end? Are there international delegates that
Indeed it may be an event that continues over need accommodation?
several days so accommodation will also be
important. Will there be any disabled delegates or
speakers in attendance?
32What level of accommodation is What to look for during a Presentation capabilities
appropriate?
venue showround By the time you begin to select a venue you
How many guest speakers will there should be aware of most of the facilities
Get the venue right and you are at least
be, if any? you will need, make sure you check all
half way to organising a successful event,
How many in house speakers will this is why accreditations such as AIM are aspects of your event programme are
there be? so important. As well as appealing to the possible at the venue. Ask for a
delegates that are attending the event, you demonstration of technical equipment;
Are there to be breakout sessions, if so will also need to assess the location, does the sound system cover the whole
how many and how many people will accessibility of facilities, in particular room evenly? Can the venue support any
they need to accommodate? whether they are accessible for disabled audio visual equipment you may bring in?
people, and ease of access to the venue. Can the stage be seen clearly from all
angles?
Inviting attendees
You will need to promote the event to
Get to know the team So to summarise on your visit to the venue
review the following:
delegates. You may need to print You will rely on the venue’s event team for
invitations and build a web page providing a large proportion of the event delivery, so Ease of access
additional details. Tell delegates how to you must be sure you can rely on them.
RSVP – there are a number of options, Parking
Their enthusiasm and willingness to be
post, telephone, email or online form. flexible to your needs is as important as The welcome
their experience, so make sure you get to
Also consider refreshments, catering,
know them as much as you can and don’t Accessibility of meeting/conference
speaker and entertainment requirements.
be afraid to ask as many questions as you space
It may be up to you to determine these.
need.
Find out in advance so that you know what Disabled access routes
you are expected to do.
Capabilities of the meeting room
Opposite - Top: Mandolay Hotel, Middle: Surrey Sports Park, Bottom: Yvonne Arnaud Theatre
33Surrey Chambers of Commerce connects you in ways that grow your network and
your business. Join today, and find out how you can showcase your venue and
your company to hundreds of local businesses across Surrey.
01483 735540 | info@surrey-chambers.co.uk | www.surrey-chambers.co.uk | @SurreyChambersGuildford Tourist Information Centre, 155 High Street, Guildford, Surrey GU1 3AJ Tel: 01483 444333/444396 www.visitguildford.com Top: Stoke Park, Bottom: Guildford Harbour Hotel, Right: Barnett Hill Disclaimer: The listings in this brochure are intended to assist people in choosing venues to meet their requirements. Information has been collected from proprietors (who have paid for their entries) and is published in good faith. Details were correct at time of going to press (November 2018). Whilst every care has been taken to ensure the accuracy of the information shown in this publication, Guildford Borough Council cannot be held responsible for any loss, damage or inconvenience caused by any errors, omissions or subsequent changes. Copyright: © Guildford Borough Council. All rights reserved. No reproduction permitted without prior permission of the publisher. Design: www.generateuk.co.uk
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